Offer summary

Qualifications:

3+ years of administrative or executive assistant experience, preferably remote or offshore., Expert-level proficiency in Smartsheet and spreadsheet tools like Google Sheets and Excel., Strong working knowledge of AI tools such as ChatGPT and Notion AI., Excellent communication, organizational skills, and a proactive mindset..

Key responsabilities:

Manage and coordinate the owner's calendar, ensuring precision and organization.

Create and maintain organized spreadsheets for tracking contacts, projects, and tasks.

Utilize Smartsheet for organizing workflows, timelines, and task lists, including building dashboards.

Research and track potential relationships and events relevant to the business for strategic involvement.

Job description

Location: Fully Remote (Philippines)

Schedule: EST (with required overlap during the company working hours)

Salary: $2,000 - $2,500 USD/month

A dynamic real estate team dedicated to transforming the home-buying experience is seeking an organized, detail-oriented, and tech-savvy Political Engagement Admin. This forward-thinking organization specializes in empowering first-time homebuyers through innovative programs and cutting-edge technology, all while delivering personalized, top-tier service.

This role is ideal for someone who thrives in a structured environment, has exceptional attention to detail, and excels in using modern tools like AI platforms and Smartsheet to streamline workflows and enhance productivity.

Key Responsibilities

Calendar Management & Coordination

Maintain and organize the owner’s calendar with precision.
Coordinate meetings across multiple stakeholders and teams.
Anticipate scheduling conflicts and proactively find resolutions.
Ensure reminders, prep materials, and follow-ups are always in place.

Data Input & Spreadsheet Management

Create, update, and maintain organized spreadsheets for tracking contacts,projects, and tasks.
Ensure data integrity and consistent formatting for easy access and analysis

Smartsheet Oversight

Utilize Smartsheet to organize workflows, timelines, and task lists.
Build and maintain dashboards, automations, and collaborative tracking systems.

Relationship & Event Tracking

Research and input potential relationships (individuals, organizations, collaborators) relevant to the business.
Track upcoming events, conferences, and opportunities for strategic involvement.
Maintain a living document of networking, partnerships, and outreach efforts.

AI-Enhanced Productivity

Use AI tools to assist with summarizing notes, drafting communications, automating workflows, and identifying improvements to existing processes.
Stay up-to-date with AI trends and tools that can support administrative efficiency.

Executive Support & Accountability

Keep the owner on track with tasks, deadlines, and commitments.
Provide gentle reminders and summaries to ensure nothingfalls through the cracks.
Anticipate needs and solve problems before they arise.

Requirements

3+ years of administrative or executive assistant experience (remote/offshore experience a plus).
Expert-level proficiency inSmartsheetand spreadsheet tools (Google Sheets,Excel).
Strong working knowledge of AI tools such as ChatGPT, Notion AI, etc.
Excellent communication and interpersonal skills
Impeccable organizational skills with an ability to manage multiple priorities.
Self-starter with a proactive mindset and high level of integrity.
Ability to work independently and adjust to changing priorities quickly.

Nice to Have: