Offer summary

Qualifications:

Proficient in Microsoft Office Suite and project management tools., Strong organisational skills with excellent attention to detail., Exceptional written and verbal communication skills., Previous experience in property or real estate is an advantage..

Key responsabilities:

Manage daily property administration tasks and email correspondence.

Liaise with contractors and suppliers to ensure timely completion of works.

Prepare meeting agendas and record minutes for internal and external meetings.

Support in coordinating property viewings and manage busy calendars.

Job description

This is a remote position.

We are looking for a highly organised and proactive Virtual Property Administrator, 3 to 4 hours per day, with the chance to scale up. You'll provide essential administrative and project support across our UK client's property portfolio and wider business operations. This is a varied role that combines property-specific tasks with general admin responsibilities to ensure the smooth running of the team’s day-to-day activities.

The ideal candidate is detail-oriented with the confidence to liaise with stakeholders at all levels. You'll be able to juggle multiple priorities while maintaining a high standard of professionalism.

Key Responsibilities:

Property Administration & Project Support:

Manage daily property administration tasks including shared inboxes, email correspondence, document control, and filing.
Update and manage project management tools to track project deadlines and progress.
Liaise with contractors, consultants, suppliers, and third parties to obtain quotes, arrange appointments, and ensure timely completion of works.
Maintain records of compliance, insurance, maintenance, and health & safety documentation.
Prepare meeting agendas, record minutes, and follow up on actions from internal and external meetings.
Support in coordinating property viewings, inspections, site visits, and team meetings.
Expense reporting, invoicing and basic accounting tasks

General Administration:

Provide support to Directors and team members as required.
Manage busy calendars, scheduling appointments, meetings, and events.
Handle personal and business errands with discretion and efficiency.
Support the preparation of reports, presentations, and proposals.
Monitor and respond to email correspondence on behalf of the leadership team when required.

Requirements

Skills and Qualifications:

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Experience with Project Management tools (e.g., Asana, Trello, Monday.com) is highly desirable.

Strong organisational skills with excellent attention to detail.

Exceptional written and verbal communication skills.

Ability to prioritise tasks, manage multiple projects simultaneously, and work independently.

Previous experience in the property, construction, or real estate industry is an advantage.

Experience supporting senior leadership or high-level executives is highly desirable.

Financial administration or basic bookkeeping knowledge is a plus.

Personal Attributes:

Highly organised with a proactive, solution-focused mindset.
Professional, trustworthy, and maintains confidentiality at all times.
Able to build strong relationships with clients, contractors, and internal teams.
Comfortable working in a fast-paced environment with shifting priorities.
Driven to deliver high standards and consistent attention to detail.