Offer summary

Qualifications:

At least 1+ years of executive administrative support experience., Excellent verbal and superior writing skills are essential., Strong organizational skills with attention to detail are required., Proficient in Microsoft Office tools and technology..

Key responsabilities:

Manage an active calendar of appointments and complete expense reports.

Anticipate executives' needs and coordinate resources accordingly.

Complete critical deliverables and manage time effectively.

Maintain communication with external contacts and track necessary interactions.

Job description

Our Company

We’re Hitachi Digital Services, a global digital solutions and transformation business with a bold vision of our world’s potential. We’re people-centric and here to power good. Every day, we future-proof urban spaces, conserve natural resources, protect rainforests, and save lives. This is a world where innovation, technology, and deep expertise come together to take our company and customers from what’s now to what’s next. We make it happen through the power of acceleration.

Imagine the sheer breadth of talent it takes to bring a better tomorrow closer to today. We don’t expect you to ‘fit’ every requirement – your life experience, character, perspective, and passion for achieving great things are equally important to us.

The role

The Executive Assistant will handle a wide range of administrative and executive support-related tasks that vary in complexity and sensitivity for multiple executives. This person will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, while remaining flexible, proactive, and efficient. The position requires the ability to exercise good judgment in various situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

• Manage an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Anticipates the executives’ needs and proactively brings together appropriate people and resources to support the executive in addressing these issues.
• Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
• Managing external contacts; proactively understanding who they are, who the primary contacts are and keeping track of periodic communication needed for primary contacts.

What you’ll bring

• At least 1+ years of executive administrative support experience.
• Excellent verbal and superior writing and report presentation skills are essential.
• High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong sense of teamwork.
• Can operate independently and remotely from a supervisor.
• Experience working with Microsoft Office tools like Word, PowerPoint and Excel.
• Proficient with technology including mobile device.

About us

We’re a global, team of innovators. Together, we harness engineering excellence and passion to co-create meaningful solutions to complex challenges. We turn organizations into data-driven leaders that can make a positive impact on their industries and society. If you believe that innovation can bring a better tomorrow closer to today, this is the place for you.

#LI-AS1

Championing diversity, equity, and inclusion

Diversity, equity, and inclusion (DEI) are integral to our culture and identity. Diverse thinking, a commitment to allyship, and a culture of empowerment help us achieve powerful results. We want you to be you, with all the ideas, lived experience, and fresh perspective that brings. We support your uniqueness and encourage people from all backgrounds to apply and realize their full potential as part of our team.

How we look after you

We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.

We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.

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