Offer summary

Qualifications:

Bachelor’s degree in Sport Management or a related discipline, Three to five years of experience in operation of sporting events, leagues, or facilities, Extensive knowledge of the youth sports landscape, particularly youth soccer, Superior oral and written communication skills..

Key responsabilities:

Serve as the on-site director for specific league events and coordinate event suppliers and vendors.

Develop and manage equipment distribution plans and ensure compliance with venue rules.

Act as the primary point of contact for leagues, club team directors, and officials regarding event details.

Coordinate with the Marketing Department to ensure event information is accurate and up to date.

Job description

Job Title: Events Manager

Job Code/ Req#: Soccer2025
Department/Group: Soccer Department
Travel Required: Occasional – Around 25%
Reports to: VP of Soccer
Position Type: Full-Time – Salaried
Location: Remotely/Telework
Salary Range: $45,000-$60,000+ /plus benefits
Date posted: 2/6/2025
Posting Expires:2/14/2025
External posting URL: www.elitetournaments.com/employment
Applications Accepted By: ELECTRONIC APPLICATIONS ONLY: EMAIL, MAILED, OR FAXED APPLICATIONS WILL NOT BE ACCEPTED

JOB SUMMARY
The Events Manager will help with the planning and execution of Elite Tournaments events, which will include assisting with league partnerships and all events associated. The Events Manager will also be the Tournament Director for events as assigned by the VP of Soccer. This position encompasses a wide variety of planning and management responsibilities while maintaining a high level of customer service through the progression and completion of the events.

RESPONSIBILITIES:

OPERATIONS

On-site director for specific league events (DPL, EAL, GA) and other events as assigned
Coordinate event suppliers and vendors for events, as assigned
Develop, manage, and execute equipment distribution plans for field and site set-up and breakdown methods
Serve as a Tournament Director for Elite Tournaments owned and operated events, as assigned
Review, negotiate and secure venue contracts for all events as assigned
Introduce the Event Order to venues and track all deliverables specific to the event to ensure all tasks are completed, organized and shared with the venue contact
Procure and forecast equipment and supplies needed to conduct event operations to include but not limited to ordering and coordinating with suppliers while serving as the company liaison to venue operators (i.e. portable restrooms, PODS, commercial and utility vehicles, field liners, ice, table and chairs, etc.)
Work with the Operations Department on tasks related to all events as assigned (i.e., local workers, packing, equipment, setup, etc.)
Ensure that all deliverables/requirements with venue operators are executed
Ensure all facility rules are adhered to by staff members, suppliers, vendors, and teams in attendance
Conduct staff itinerary meetings prior to events and event wrap up meetings as needed

ADMINISTRATIVE

Understand the competitive landscape of the youth sports event and tourism industry and
implement new ideas to enhance event experience
Set-up events and process registrations/applications within GotSport or other application software
Develop tournament schedules with considerations of customer service to include team travel restrictions, referee availability, field availability, and coaching conflicts
Assist with developing specific event operations budget(s)
Ensure compliance with rules and ethics
Procure necessary Certificates of Insurances for all venue contracts/permits as assigned

COMMUNICATION

Serve as the primary point of contact for specific leagues, club team directors, officials, college coaches, and parents for events as assigned
Ensure teams are aware of event details, including the tournament rules and regulations, hotels, schedule, on-site activations, updates/changes, etc.
Maintain venue conversations and track communication throughout the planning process
Communicate schedule with Referee Assignor for field loading and scheduling as assigned
Report to leadership of all league board members and full-time staff when applicable
Responsible for providing excellent customer service
Conduct post-event surveys to all teams, players, and college coaches as needed
Assist Tournament Directors with recruitment and customer service when needed

MARKETING/BUSINESS DEVELOPMENT

Coordinate with Marketing Department to ensure event websites are up to date with necessary details including deadlines, schedules, rules, updates, etc.
Coordinate with Marketing Department pre-event to create facility maps, signage, and any other necessary items as needed
Secure vendors and sponsors that align with the DPL, EAL, GA and/or Elite Tournament philosophies
Work closely with CVB’s to assist with local sourcing inquiries that could be helpful for each event assigned
Attend site visits for potential host venues
Assist with reporting on analytical data as it relates to historical event data (i.e., direct, indirect, economic impact, hotel room nights, etc.)

QUALIFICATIONS & EDUCATION REQUIREMENTS

Extensive knowledge of the youth sports landscape and particularly the youth soccer, tournament, club sector and demographic in the United States
Superior oral and written communications skills
Effective organizational skills for management of multiple tasks or projects
Bachelor’s degree in Sport Management or a related discipline
Three (3) to five (5) years’ experience in operation of sporting events, leagues, facilities, and/or professional teams
Experience with partnership and vendor activation

PREFERRED SKILLS