Associate Engineer - Document Control

, Philippines

Job Family Group:

Information Technology (IT)

Worker Type:

Regular

Posting Start Date:

March 17, 2025

Business unit:

Experience Level:

Early Careers

Job Description:

Where you fit:

The new SEAM organization integrates Safety, Environment & Asset Management activities, with a broad geographical footprint, that will support Shell’s business & assets around the world.

The vision of SEAM is to provide capability across the spectrum of Safety, Environment and Asset Management with:

• shaping the future ways of working through introducing to the business new technology and news way of working, including e.g. digital, SBO, and real-time, data-driven, end-to-end optimization and risk management, but also global programs like Human Performance Based Safety Philosophy.
• providing performance feedback driving disciplined execution to deliver reliable, predictable results.
• helping the businesses build their improvement plans and provide support to execute them.
• sustaining performance through strong core capabilities (internal, including SBO & contingent) through building expertise and a company-wide consistent approach

The Associate Engineer – DataDoc Mgmt will be part of the VP TAO organization.

The VP TAO will be accountable for maximizing integrated business value across the organization. Technical Asset Operations (TAO) is a key enabler for the accelerated delivery of Shell’s Asset Management System and will help us to reach our ultimate potential in Downstream Manufacturing, Integrated Gas and Upstream. TAO provides high quality and cost-competitive technical resources who are not physically present at site yet are an integral part of asset teams delivering value through end-to-end AMS work processes.

What's the role?

Provide support to Shell OUs in Managing the Asset data, document & digital methodologies/solutions to execute their transformation into value added business needs for today and future to operate safely, efficiently and effectively.

• Maintenance, assurance, technical support, and standardization of Shell’s Upstream, IG and Downstream assets technical data.
• Document Management of an asset’s technical drawings, vendor/OEM correspondences, procedures, and other engineering drawings.
• Ability to understand technical drawing related to maintenance such as P&IDs, PEFS, PFD, SLD.
• Background in Oil and Gas maintenance and operations is an advantage.

The role is expected to perform document management of technical data, procedures, and engineering drawings through functional mailbox management, metadata management, and high level quality checks.

Principal Accountabilities

• Work in Bentley document management tools like ALIM, Project wise for Maintenance, assurance, technical support and standardization of technical data and documents of the manufacturing sites, chemical plants, supply chain and distribution locations. Also, can work in CMMS (SAP) and EDMS tools such as either AIM-EDMS / ASSAI / ACCONEX / UDOCs (Doc Management tool). With support roles on site engagement & technical & tools forums.
• Analyze data and business processes which includes data cleansing, data mining and profiling, benchmarking, reporting projects for site related equipment and maintenance related activities.
• Monitors functional mailbox for Document Turnovers on daily basis and prioritizes the completion of these document turnovers based on agreed criteria and in line with asset standards.
• Understands data related maintenance reports, equipment drawings, circuit diagrams, P&IDs, operation and maintenance manuals of OEMs for Upstream and Midstream operations.  Understanding the functions of the various equipment’s /instruments and knowledge of reading/ interpreting the engineering drawings (P&IDs, PEFS, PFDs) is an advantage.
• Support Project and plant change teams in developing PDDP's (project Doc Data Plan) and/or DDSF (Doc Data Scope Form)
• Ensure project and plant changes deliver according DDSF and report deviations to PM / PCE.
• Coordinate As built doc/data workflow between Shell PM and EPC including doc/tag reservations, specifying doc/data requirements.
• Act as gate keeper for Project managers and PCE's for timely processing of information and pro-actively intervene in case of non-delivery
• Opens each drawing or document and performs quality check based on the Asset’s Document Management standards - returns document turnovers to the originator that don’t meet baseline quality standards.  Sends required notifications and closes document turnover per instruction when complete.
• Loads documents to EDMS, adds metadata and links to FLOC per instruction. 
• Looks at opportunities to streamline processes in the future.
• Support Data/document improvement projects which may include data cleanse, data mining, benchmarking, reporting projects and track evidence as per Site Reference Documents
• Ensures appropriate Engineering discipline controls for projects and plant changes throughout the Opportunity Realization

Key Challenges

• Shift work following operating hours of the asset operations
• Virtual working with key stakeholders for day to day operations
• Effective initiative to identify and help resolve business and  technical issues within areas of responsibility.
• A self-starter and reliable deliverer, with good verbal and written skills in English.
•  Exposes the individual to all cultural backgrounds and organizational levels across the globe, across diverse time zones.
• The role primarily involves the remote support to the downstream operating units/sites in the drawing management & updates.

What do we need from you:

• University/Technical/Professional/ Engineering in Mechanical / Instrumentation/ Electrical/ Industrial/Chemical Engineering.
• Experience handling technical documentation in the Oil and Gas or related industry. 
• Experience in Engineering Data Warehouse (EDW) and document manage systems (EDNS) such as Bentley EB ALIM, Project wise, ASSAI, AVEVA, SPF, and Primavera is a big advantage.
• Experience in applying document management standards (such as Document Numbering schemes), metadata management, and working in an established document management workflow.
• Proven experience in writing and manipulating databases (like SQL, Oracle).
• Knowledge of cross-discipline engineering data (requirements and use) including business data model of engineering, spare parts processes, Maintenance Management System build processes.
• Knowledge of SharePoint and document management systems.
• Preferably knowledgeable in Engineering IM Scope of Work and Information Specification in a major contract, CFIHOS/DEP, Engineering Information Specification (EIS) and the related document.
• Working in a highly virtualized environment in a geographically diverse and multicultural team.
• Good written and oral communications.

Technical Documentation Includes:

• Project Drawings – IFR/IFC’s
• Level Sketches, P&IDs, PEFs, etc.
• Vendor/OEM Manuals
• Equipment Diagrams

Behavioral Competencies:

• Demonstrates strong leadership skills, showing initiative in driving projects forward and making decisions independently when necessary.
• Acts as a mentor to new JG7 employees, providing guidance and support to help them develop their skills and advance in their roles.
• Exhibits advanced problem-solving abilities, proactively identifying and addressing issues before they escalate.
• Displays excellent communication skills, ensuring clear and effective information flow within the team and with stakeholders.
• Takes full ownership of tasks and projects, ensuring they are completed to a high standard and within deadlines.
• Shows flexibility and adaptability in handling changing priorities and unexpected challenges.
• Shows proactive approach to Identify opportunities for improvement and drives positive change within the team.
• Serves as a reliable point of contact for team members and stakeholders, especially in the absence of the lead.
• Fosters a collaborative team environment, encouraging open communication and teamwork.
• Continuously seeks opportunities for personal and professional growth, setting an example for others to follow.
• Handles conflicts and challenges with professionalism, finding constructive solutions that benefit the team and organization.

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More About Shell

Shell Business Operations (SBO) Manila forms the operational backbone of business processes that help deliver Shell’s business solutions across the globe. We are focused on driving excellent corporate performance in Finance, Human Resources, Customer Service, Order-to-Delivery, and Contracting and Procurement. Diversity is key at SBO Manila, and our employees reflect the innovation that stems from a diverse workforce. By joining the company, you will benefit from an industry-leading development program that will see you tap into a pool of expert knowledge that will help propel your career.

An Innovative Place to Work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Our business has been built on a foundation of innovative technology and skilled employees. By providing energy to sustain people’s lives for more than a hundred years, Shell has become one of the world’s leading companies.

Join us and you’ll be adding your talent and imagination to a business with the ambition to shape the future. At Shell, everyone does their part.

An Inclusive & Progressive Place to Work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.

• We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

• We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

• We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

A Rewarding Place to Work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.