Offer summary

Qualifications:

Experience in Project Administration or Coordination within the Construction Industry is required., Strong organizational skills and attention to detail are essential., Excellent verbal and written communication skills in English are necessary., Ability to manage time effectively and work in a fast-paced environment..

Key responsabilities:

Support Project Managers by coordinating project-specific tasks and maintaining schedules.

Manage logistical components of construction projects and provide updates on project statuses.

Collaborate with various departments and maintain relationships with external vendors.

Review project-related communications to ensure proper documentation and attention.

Job description

ISTA Personnel Solutions South Africa - we are a global Business Process Outsourcing (BPO) company and have a U.S.A client in the Residential Construction Industry, who is in search of a proactive and meticulous Project Administrator to support their various Construction Project Teams remotely.

PLEASE NOTE THE FOLLOWING:

Working Hours: This role requires you to work USA hours, Mon - Fri, from 9am to 6pm EST time (16h00pm to 01h00am South African time - subject to change depending on daylight savings)
Work Environment: This is a remote role for South African Citizens only.
Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.

Brief role description:

Reporting to the Operations Manager and Project Managers, the Project Administrator plays a vital role in ensuring the smooth execution of construction projects by managing all the logistical components and providing updates on project statuses and identifying potential conflicts and roadblocks. They provide essential support and assistance to the Project Manager in coordinating various project-specific tasks, including scheduling vendors and communication.
The Project Administrator is responsible for maintaining project schedules and ensuring that software tools are up-to-date daily. They also review all project-related emails to ensure proper documentation and attention.

The Project Administrator will collaborate closely with various departments such as Estimating, Purchasing, Vendor Management, and Bookkeeping. They are expected to maintain good working relationships with all external vendors.

In summary, the Project Administrator plays a critical role in the success of the project by providing logistical support and coordination, maintaining project schedules, and collaborating with various departments and external parties.

Job Objective:

The objective of the Project Administrator position is to be the glue for the project. Support the Project Manager and keep all schedules and tasks organized and always updated. Project Administrators should be able to work with PMs in multiple projects simultaneously.

Success Factors:

The Project Managers are getting full support they need to be successful in their roles.
The project schedule is in order and accurate daily.
Project Admins are utilized fully to increase capacity.
Tasks and Messages are updated in a timely manner.

Requirements

Project Administration / Coordinator experience in the Construction Industry is required.
Personality traits: Detailed, organized, excellent time management skills and the ability to work in fast paces
Communication: Excellent English communication skills (verbal and written)

If you are not contacted within 14 working days, please consider your application unsuccessful.

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