Administrative Assistant I - Central Region (Undergraduate Ministries)

MAJOR RESPONSIBILITIES 

Personal 

• Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God’s purposes in the world. 

Administration  

Serve in providing administrative support to the Central Region

• Design and maintain daily, monthly, and annual schedules 

• Updating calendars with staff related dates and events 

• Organize, maintain and control a wide variety of files; i.e. confidential files, mailing lists, meeting minutes, etc. 

• Coordinate meeting logistics including travel, housing, meals plans, etc. 

• Complete and/or verify expense reports and corporate credit card reports 

• Draft various forms of correspondence and communications upon request  

• Provide hospitality for in person meetings  

• Screen and route calls, email, messages, etc. to the appropriate person or team 

• Respond to voice mail and e-mail inquiries 

• Aid in the communication between internal and external individuals and departments 

• Work in partnership within the team and with other teams on specific events 

• Stay current with technical and professional growth and development 

• Perform other duties and projects as assigned 

• Learn/Master various internal policies and platforms and be ready to help other staff with it

• Coordinate/Organize various logistics connected with conferences/events

• Find ways to help motivate staff to comply with various actions requested of them in a timely manner

• Act as a liaison between various national department's requests/expectations and the area/region you are helping 

Fund Development 

• As required, raise a portion of salary in an amount or percentage agreed upon with Director. 

QUALIFICATIONS 

• Annually affirm InterVarsity’s Statement of Faith 

• Minimum of a high school diploma or equivalent education/experience 

• Basic administrative and organizational skills 

• A working knowledge of Microsoft Software applications (Word, Outlook, Excel, and PowerPoint) 

• Ability to handle sensitive information in a confidential manner 

• Demonstrated ability and commitment to work in a diverse team environment 

• Familiarity with basic Microsoft applications such as Word and Outlook 

• Effective oral and written communication skills 

• Willingness to raise a mutually agreed upon amount of personal support, as required 

• Ability to work under pressure of deadlines 

• Ability to prioritize and manage multiple tasks 

• Open to learn new concepts, methods and skills 

• Flexible schedule 

• Detail-oriented, Timely, and able to manage your own work schedule

• Able to build healthy working relationships with both those inside InterVarsity (in various different roles) as well as any vendors we use regularly