*Executive and Personal Assistant - (HR31264G)

Job Title: Executive and Personal Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 2000 USD (Based on experience)

Work Schedule: Monday - Friday, 8:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a dynamic and fast-paced business seeking a highly skilled Executive & Personal Assistant to provide seamless support. This role requires strategic thinking, strong organizational skills, and the ability to anticipate needs while managing both executive and personal responsibilities.

Position Overview:

The Executive & Personal Assistant (EA/PA) will serve as a key coordinator across professional and personal areas, ensuring smooth communication and workflow between the client, their in-person assistant, executive team, and other stakeholders. The ideal candidate is proactive, detail-oriented, and comfortable handling a mix of business and personal tasks with discretion.

Key Responsibilities:

• Executive & Personal Support: Manage complex scheduling, inbox management, travel arrangements, and administrative tasks while balancing professional and personal responsibilities.
• Primary Point of Contact: Facilitate communication between the client, their in-person assistant, executive assistant, and other key stakeholders.
• Communication Management: Draft, proofread, and coordinate professional correspondence, ensuring clarity and alignment with executive needs.
• Project Coordination: Oversee and assist with multiple projects, ensuring priorities, deliverables, and deadlines are met.
• Process Optimization: Implement and refine workflows, leveraging tools like Monday.com to enhance efficiency.
• Stakeholder Coordination: Act as a liaison between executives, team members, and external contacts.
• Proactive Problem-Solving: Anticipate needs, identify challenges, and provide well-thought-out solutions.
• Information & Document Management: Maintain and organize key reports, databases, and confidential records.

Qualifications:

• Proven experience as an Executive & Personal Assistant in a fast-paced, high-performance environment (finance, consulting, tech, or professional services preferred).
• Experience supporting C-suite executives, entrepreneurs, or business leaders.
• Exceptional communication skills (written and verbal), with the ability to interact professionally with senior stakeholders and clients.
• Highly organized, detail-oriented, and capable of managing multiple tasks efficiently.
• Strong business acumen and sound judgment in handling executive and personal priorities.
• Tech-savvy and adaptable, with proficiency in tools like Monday.com, Google Workspace, Slack, and other collaboration platforms.
• Familiarity with project management tools and experience optimizing workflows.
• Strong written communication skills, with the ability to craft polished, professional emails and reports.
• Discretion and professionalism, with a strong understanding of confidentiality in executive operations.

Nice-to-Haves:

• Advanced proficiency in workflow automation and productivity tools.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.