Offer summary

Qualifications:

Strong organizational skills and attention to detail., Experience in handling invoices, vendor coordination, or document management., Excellent communication skills for tenant and vendor interactions., Ability to learn new software quickly and adapt to processes..

Key responsabilities:

Organizing and processing invoices in Propertyware from vendors.

Assisting with maintenance coordination and follow-ups with vendors and tenants.

Setting up new properties in Propertyware upon contract approval.

Uploading and organizing important documents in Propertyware.

Job description

Job Title: Property Management Assistant
Location: Remote (PST Time Zone)
Salary Range: up to 2000 USD

Work Schedule: Monday - Friday, 10:00 AM to 6:00 PM (PST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a property management company that provides high-quality rental property services. The team values detail-oriented professionals who can assist with day-to-day operations, including invoice management, maintenance coordination, and document handling.

Position Overview:

The Property Management Assistant will provide crucial operational support to the team by handling administrative and property management tasks. This role is ideal for someone organized, detail-oriented, and proactive, with experience in invoice processing, vendor coordination, and document management.

Key Responsibilities:

Organizing and processing invoices in Propertyware as they come in from vendors.
Assisting with junior maintenance coordination, including vendor and tenant follow-ups.
Setting up new properties in Propertyware upon contract approval.
Processing 30-day notices submitted by tenants.
Sending HOA violation notices and community updates to tenants.
Uploading and organizing important documents in Propertyware (e.g., cleaning receipts, pre-move-out forms).
Processing rent increases and management fee adjustments in Propertyware.
Uploading and maintaining final signed lease documents
Publishing city utility bills in Propertyware and following up on tenant payments.

Qualifications:

Strong organizational skills and attention to detail.
Ability to learn new software quickly and adapt to processes.
Experience handling invoices, vendor coordination, or document management.
Excellent communication skills for tenant and vendor interactions.
Proactive problem-solver with the ability to work independently.

Nice-to-Haves:

Experience using Propertyware for property management tasks.
Familiarity with CAR Forms (Zip Forms) for contracts.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

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