Offer summary

Qualifications:

3+ years of experience as a Personal Assistant or in a similar administrative role., Strong organizational and time management skills with the ability to multitask and prioritize effectively., High level of discretion, professionalism, and emotional intelligence., Proficiency in MS Office and excellent communication skills in English..

Key responsabilities:

Manage the executive’s calendar and coordinate meetings with stakeholders.

Organize complex travel arrangements and provide real-time support during business trips.

Handle personal errands and tasks efficiently and discreetly.

Conduct research and prepare summaries to support strategic decision-making.

Job description

Personal Assistant to the C-Level Executive

We are seeking a highly organized and proactive Personal Assistant to the C-Level Executive who will play a key role in ensuring the seamless management of the executive's professional and personal affairs. This role involves providing comprehensive administrative support, managing schedules, coordinating complex travel arrangements, and handling confidential matters with discretion. The ideal candidate is detail-oriented, adaptable, and capable of thriving in a fast-paced environment while maintaining a high level of responsiveness and professionalism.

Calendar & Schedule Management

Working on our team as a Personal Assistant involves:

Plan and manage the executive’s calendar, prioritizing meetings and ensuring smooth coordination with internal and external stakeholders.
Organize meetings, prepare necessary materials, and ensure all participants are well-informed.

Travel Arrangements

Organize complex business trips, including flights, accommodations, itineraries, and visa processing if needed.
Provide real-time support during business trips, arranging transfers, dining options, and local services.

Personal Assistance

Manage personal errands and tasks, ensuring flexibility and dedication to meet the executive’s needs.
Handle a variety of personal requests efficiently and discreetly.

Event & Meeting Support

Book meeting spaces, conference rooms, and restaurants as required.
Coordinate catering and logistics for office events, QBRs (Quarterly Business Reviews), and special occasions.

Administrative Support & Research

Conduct data analysis, research, and prepare summaries to support strategic decision-making.
Purchase gifts for clients, partners, and team members when needed.

Collaboration & Communication

Work closely with admin, travel, and other internal teams to ensure seamless coordination.
Maintain high levels of confidentiality and act as a gatekeeper between the executive and stakeholders.

Candidate Expectations

3+ years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Strong organizational and time management skills with the ability to multitask and prioritize effectively.
High level of discretion, professionalism, and emotional intelligence.
Proficiency in MS Office (Outlook, Excel, Word, Teams) and other relevant tools.
Strong problem-solving skills and ability to work under pressure in a fast-paced environment.
Excellent communication skills in English (written and verbal).
Experience in handling complex travel arrangements and knowledge of global travel regulations is a plus.

What To Expect From Us

The award-winning product (a Leader in Gartner Quadrants) to be proud of.
A remote-first hybrid model: while giving plenty of space for concentration and personal working habits, we encourage regular meetings in one of our five hubs worldwide.
Culture of genuine care, ownership, dedication, and high standards (learn more here).
A vibrant corporate life: enjoy the opportunity to explore your teammates' cultures in online and offline events, participate in sports competitions, enjoy art master classes, and create your new favorite memories at our parties.
Caring for your health: Creatio offers several options for medical insurance together with our medical partner.
Creatio offers all team members competitive pay.
Paid leave options for life-qualifying events, sicknesses, etc.
Nice and modern hub in the Kyiv city center to get acquainted with colleagues or to gain some quiet space for concentration.

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