Offer summary

Qualifications:

Proficiency with Gmail and Google Calendar is essential., Excellent written communication skills in English are required., Strong attention to detail and organizational skills are necessary., Experience as an executive assistant or in a scheduling role is a plus..

Key responsabilities:

Monitor and manage scheduling requests that require human support.

Coordinate with clients via email to schedule meetings and ensure a seamless user experience.

Access and manage users' Google Calendar to propose meeting slots accurately.

Document recurring scheduling challenges and provide feedback for AI improvement.

Job description

Job Title: Executive Assistant - Scheduling
Location: Remote (EST Time Zone)
Salary Range: up to 1500 USD (based on experience)

Work Schedule: Monday - Friday, 5:00 PM to 3:00 AM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

We are building a new startup developing an AI-assistant to help professionals to schedule meetings over email. We want to ensure our users have high quality scheduling and email communication, and we are looking for an experienced EA to help us handle easy and complex scheduling scenarios.

Position Overview:

As an Executive Assistant - Scheduling, you will be responsible for supporting our AI-powered executive assistant by managing and scheduling meetings when human intervention is required. The ideal candidate will have excellent communication skills, proactive, providing a crucial human touch to complex scheduling needs and be highly organized.

Key Responsibilities:

Monitor and Manage Scheduling Requests: Monitor email threads where the AI assistant requires human support and identify scheduling complexities beyond the AI's capabilities.
Professional Communication: Coordinate with clients via email to schedule meetings and maintain a seamless user experience by emulating the AI assistants tone.
Calendar Management: Access and manage users' Google Calendar to propose meeting slots and ensure scheduling accuracy.
Handle Complex Scenarios: Manage intricate scheduling tasks, including rescheduling, handling multiple participants, and working across time zones.
Feedback and Improvement: Document recurring scheduling challenges and provide feedback to help improve AI functionality.

Requirements:

Essential:

Proficiency with Gmail and Google Calendar.
Excellent written communication skills in English.
Strong attention to detail and organizational skills.
Ability to work independently and manage multiple tasks efficiently.
Reliable internet connection and a suitable remote work environment.

Nice-to-Haves:

Experience as an executive assistant or in a scheduling role.
Familiarity with other email and calendar platforms (e.g., Microsoft Outlook).
Understanding of international time zones and global scheduling complexities.

To Be Successful in This Role:

Adaptability: Be open to learning new systems and handle scheduling challenges with a positive attitude.
Professionalism: Maintain confidentiality and represent the companys values.
Attention to Detail: Ensure accuracy in scheduling and communication.
Communication: Exhibit excellent written communication skills, maintaining consistency in tone.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

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