Payroll & Accounts Payable Specialist

Description

Who we are

Centricity Research believes that everyone deserves an opportunity to help advance medicine - for themselves and for those they love. We are committed to connecting real-world opportunities in clinical research studies with people across the globe.
 

• We educate and empower our patients who are partners in this work.

• We are building the world's most passionate and skilled team of clinical researchers, and administrative team members, who are valued and supported over an entire career.

• We create value for our sponsors worldwide by providing great service and timely, accurate results.

What makes us different?

Unlike our competitors, we are building a true platform, enabling team members, patients and partners to have the highest quality and consistent experience. We are effective across a broad range of therapeutic areas including Phase 1, oncology, and gene trials. We are intentional about our growth - choosing to grow where it benefits our patient diversity, capabilities, and research experience.

 

Our mission? To connect people with the future of medicine through groundbreaking research, all while keeping the human experience at the heart of what we do.

 

How We Work

We are passionate about the work we do and strive to incorporate our Core Values in all we do. Our Core Values are:

• Quality

• Care

• Be the Change You Seek

• One Team

• Grow for Good

• Own It

Who You Are & What We're Looking For
 

You are a detail-obsessed, solution-oriented payroll professional who thrives in a fast-paced environment. You handle payroll processing with precision, ensuring every paycheck is accurate, compliant, and delivered on time. You navigate complex payroll regulations with confidence and proactively identify ways to enhance efficiency.  You like to engage with our team members and offer them friendly and quick answers to their questions. As the hours required for the payroll duties are part time, you’ll also assist with accounts payable.  

A strong background in payroll processing and accounting, preferably with experience in managing payroll for multiple entities or locations. Knowledge of payroll systems and tax regulations is essential.  Strong communication skills to collaborate effectively with HR, Accounts Payable, and other departments. Familiarity with payroll software and accounting systems is a must.

 

What You’ll Do - Payroll

• Accurately process multi-state and multi-provincial (U.S. and Canada) payroll on schedule, ensuring payroll operations comply with federal, state, and local tax laws and labor regulations.

• Maintain precise payroll records, ensuring accuracy and compliance.

• Manage payroll tax filings, including quarterly and annual reports, and ensure accurate year-end processing (W-2, 1099, etc.).

• Ensure payroll for new hires, terminations, salary adjustments, benefits deductions, garnishments, and other payroll-related changes are processed with precision.

• Generate payroll reports, reconcile payroll discrepancies, conduct regular payroll audits, and support external audits.

• Partner with People Ops to continuously improve payroll workflows, drive automation, and enhance the team member payroll experience.

• Respond to payroll inquiries from team members and leaders with clarity, professionalism, and a solutions-first approach.

• Remit retirement contributions (401k and RRSP) timely and accurately.

• Assist with 401k plan testing and audits, ensuring compliance with plan requirements.

• Serve as a system expert, diving deep into reports and analysis, and using all functionalities to keep payroll as automated as possible.

• Coordinate communications and activities related to payroll from multiple stakeholders to ensure accurate and timely paychecks with every payroll cycle.

• Coordinate and support the interaction between HR and Accounts Payable team to ensure smooth collaboration

• Coordinate with the Accounting team to ensure payroll entries are accurately recorded in financial statements.

• Collaborate with the Accounts Payable and HR teams to ensure that payroll and benefits payments are processed in a timely manner.

• Reconcile all payroll general ledger accounts on a monthly basis.

• Prior experience with Net Suite is highly preferred

• Prior experience in managing payroll or financial operations across multiple entities is highly preferred.
   

What You’ll Do – Accounts Payable

• Develop and implement best practices to streamline AP processes and improve efficiency.

• Review and process invoices, ensuring accuracy and proper approval.

• Ensure timely and accurate payment processing, including checks, ACH, wire transfers, and credit cards.

• Maintain vendor records and ensure compliance with company policies and tax regulations.

• Communicate with vendors regarding payment status and resolve discrepancies.

• Ensure accurate processing of 1099s and other tax-related documentation.

• Review employee expense reports for accuracy and compliance with company policies.

• Maintain accurate AP records and generate reports as needed.

• Assist in month-end and year-end closing processes.

What You Bring
 

• Proven Payroll Expertise: 5+ years of payroll experience in a multi-state or multi-location environment. Experience with Canadian and U.S. payroll strongly preferred. Payroll certification required, or willing to obtain both U.S. and Canadian payroll certifications within your first 12 months.

• Tech-Savviness: Experience working with payroll software (e.g., Paycom, ADP, Workday) and advanced Excel skills for reporting and analysis.

• Regulatory Knowledge: Strong understanding of payroll compliance, tax regulations, and wage laws.

• Detail-Driven: Ability to spot discrepancies, problem-solve proactively, and ensure every detail is accounted for.

• Mindset of Customer Service: Ability to flex your communication style and skills to best serve our internal and external customers to provide an excellent experience every time they contact Payroll.

• Confidentiality & Integrity: Ability to handle sensitive payroll data with the highest level of discretion.

• Agility & Ownership: A proactive, solutions-focused approach with a desire to continuously improve payroll processes.

• Continuous Learner: You are a critical thinker that not only enjoys learning but seeks out opportunities to expand your knowledge and skillsets.

Benefits & Perks!

• Comprehensive health benefits

• 401(k) with company match

• Continued opportunities for growth & development; yearly education allowance

• Flexible PTO/Vacation - no maximum

• Opportunities to work with internationally renowned physicians
   

Ready to be part of something bigger than yourself? We are excited to review your resume and cover letter explaining why you would be a good fit for our unique and fun team.

Centricity Research is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please let us know of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be kept confidential.

Centricity Research does not currently utilize Artificial Intelligence for screening or recruitment purposes.

We thank all candidates for their applications, however, only those candidates selected for an interview will be

Qualifications