Contract Specialist

General Summary:

Velocity is seeking to hire a Contract Specialist. The Contract Specialist is responsible for managing the lifecycle of contracts, including drafting, reviewing, negotiating, and ensuring compliance with organizational policies and legal requirements. This role will also have responsibility for organizing case files and assisting various legal processes. This role serves as a critical liaison between internal stakeholders and external parties, providing expertise to minimize risk, optimize terms, and ensure the smooth execution of agreements. In addition, this role requires strong analytical skills, attention to detail, and a solid understanding of legal principles to ensure the efficient management of legal matters and compliance with applicable laws and regulations. The Contract Specialist also is responsible for working with the Company’s Compliance Team in resolving regulatory problems and end user regulatory complaints.

This opportunity reports to the EVP & General Counsel. Preferred work location is Holland, OH or remote.

Primary Duties and Responsibilities:

Contract Drafting and Negotiation

• Draft, review, and negotiate contracts such as service agreements, vendor agreements, NDAs, and purchase orders.
• Collaborate with stakeholders to ensure terms and conditions align with organizational goals and policies.
  
  

Contract Lifecycle Management

• Manage the end-to-end contract process, including initiation, execution, renewal, and termination.
• Maintain an organized repository of all contracts, ensuring accessibility and version control.
• Track key milestones, such as expiration dates and deliverables, to ensure timely action.
  
  

Compliance and Risk Mitigation

• Ensure contracts comply with applicable laws, regulations, and organizational policies.
• Identify and mitigate risks associated with contractual agreements.
• Work with legal counsel on complex or high-risk contracts as necessary.
  
  

Stakeholder Collaboration

• Act as a point of contact for internal departments (e.g., legal, finance, procurement) regarding contract matters.
• Educate and advise stakeholders on contract standards, processes, and best practices.
  
  

Continuous Improvement

• Identify opportunities to streamline and improve contract management processes.
• Stay updated on industry trends, legal developments, and best practices in contract management.
  
  

Document Preparation and Management

• Draft, review, and edit legal documents, including contracts, pleadings, affidavits, and correspondence.
• Assist in preparing discovery materials, trial exhibits, and case briefs.
• Ensure accurate formatting, proofreading, and filing of documents in compliance with court rules or organizational standards.
  
  

Case and File Management

• Maintain organized and up-to-date case files, databases, and records.
• Manage deadlines and ensure timely submission of filings, reports, and other documentation.
• Coordinate and schedule meetings, hearings, depositions, and other legal proceedings.
  
  

Qualifications, Education and Experience:

• Bachelor’s degree in business administration, law, or Associate’s degree in paralegal studies, legal studies, or related field.
• 3+ years of experience in contract management, procurement, or related role.
• 5+ years of experience as a paralegal.
• Optional: Certifications -
• Certified Paralegal (CP) or Advanced Certified Paralegal (ACP) from NALA or equivalent. Certified Commercial Contracts Manager (CCCM) or Certified Professional Contract Manager (CPCM) preferred.
  
  

Skills, Knowledge and Abilities:

• Strong knowledge of contract law, terms, and conditions.
• Proficiency in contract management software and tools (e.g., DocuSign, ContractWorks, or Coupa).
• Excellent negotiation, problem-solving, and analytical skills.
• Exceptional attention to detail and organizational abilities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• High level of discretion and professionalism when handling sensitive or confidential information.
  
  

Why you’ll love working at Velocity

We are an energetic bunch — eager to succeed and have lots of company pride. We promote a collaborative work environment that prioritizes strengthening relationships with our customers and team members to achieve our goals.

As a growing technology solutions and services company, every team member at Velocity has the opportunity to make an impact as we challenge ourselves to provide the best technology and customer experiences in the business. We’re excited about what we do, why we do it, and who we do it for.

Diversity and Inclusion

Velocity is committed to diversity and inclusion and is dedicated to fostering a work environment where all team members are comfortable bringing their authentic selves to work and have equal opportunities to thrive. Our team members work collaboratively and draw inspiration from various perspectives and experiences that make each of us unique. This strengthens our connections with our team members, customers, and communities.

Our Values – Collaborative and Strong at the Core

• Customer-obsessed
• One team
• Do the right thing
• Let’s go!
  
  

Our Benefits

• Medical, Dental, Vision
• PTO & Paid Holidays
• 401K – with Employer Match
• Paid Parental Leave
• Company provided Life Insurance, Short/Long-Term Disability
• Supplemental Benefits Available
  
  

About Velocity MSC

Velocity started in 2005. Velocity's customer-obsessed approach, combined with its customized voice and data network solutions, and support services, enhances how multi-location enterprises communicate and do business. That’s why Velocity serves thousands of Fortune 500 companies across various industries. With over 500 employees, 13 redundant data centers, 450 carrier agreements, and 5,500 certified technicians throughout the U.S.— Velocity is an unstoppable force. To learn more, please visit https://velocitymsc.com/careers/ .

Velocity is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Velocity is an active participant with E-Verify.