Event Outreach Coordinator

This is a remote position.

**PLEASE CAREFULLY READ ALL THE DETAILS BEFORE APPLYING***

JOB TITLE: EVENT OUTREACH COORDINATOR

OFFER RATE: PHP 178.57 per hour

Work Type: Full-time, WFH/Remote

Working Hours: TBD (usually US hrs | Night shift)
Start Date: August 2024

JOB DESCRIPTION:

Seeking a motivated and detail-oriented Event Outreach Coordinator to join our company. This role will be instrumental in executing the Company’s Six Outreach Plan, focusing on event promotion, attendee follow-up, and outbound sales calls. The ideal candidate will have excellent communication skills, be highly organized, and have a passion for building relationships and driving sales.

ROLE & RESPONSIBILITIES: 

1. Event Promotion
   

• Call all ~1200 contacts in the database to remind them of upcoming events and encourage them to register and attend.
  

• Offer assistance with event registration for contacts who have not registered.
  

• NOTE: 1200 contacts are not meant to be contacted in just one day. This number represents the total number of clients on the list that should be contacted before the event.
  

• Contact attendees from the previous week’s event to thank them for attending.
  

• Remind attendees of the overall benefits of the group.
  

• Assist attendees with contact information they need for people they met at the event.
  

• Invite satisfied attendees to upcoming Members Luncheons.
  

• Suggest meetings with senior representatives for interested attendees and provide names to the Company.
  

• Make outbound calls to new contact lists provided by the Company.
  

• Share high-level details about the group and invite new contacts to upcoming events such as Happy Hours.
  

• Periodically call the “1200” contacts to remind them about upcoming events like seminars, adventures, or symposiums.
  

•  Maintain accurate records of calls and interactions in the database.
  

• Update contact information and ensure all interactions are logged.
  

• Work closely with the Call Center team to ensure consistent communication and follow-up with contacts.
  

• Coordinate with the company to receive updated contact lists and event information.
  

JOB REQUIREMENTS:

1. Education & Experience:
   

• Bachelor’s degree in Business, Marketing, Communications, or a related field preferred.
  

• Proven experience in sales, customer service, or a related role.
  

• Excellent verbal and written communication skills.
  

• Strong organizational and multitasking abilities.
  

• Proficiency in using CRM software (e.g., Zoho) and Microsoft Office Suite.
  

• Ability to work independently and as part of a team.
  

• High level of motivation and a proactive approach to problem-solving.
  

• Strong interpersonal skills and the ability to build relationships with clients.
  

• Detail-oriented with a commitment to accuracy and quality.
  

• Flexible schedule to accommodate event timelines and follow-up activities.