Event Coordinator (Contractor)

Mission – Why we exist, what we do, and why we need you

SpotMe/Onomi exists to make critical industries and event engagement work better. We give event teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. By making events easier to manage and measure, we help create better experiences for customers and employees, at a lower cost. Our solution turns events into meaningful connections that drive results for HR, L&D and sales & marketing.

This position is the ideal role for freelancers in event management or event technology who are committed to push digitalization and engagement to the next level. Passionate about this industry, you will work with a variety of clients to become a subject matter expert of SpotMe/Onomi solutions including onsite logistics, giving you the opportunity for global travel. You will appreciate operating at a fast pace on multiple types of projects. Customer oriented and with a strong attention to detail this role will make you part of our international growing team. Our most successful Event Coordinators become Associate Project Managers (still contractor based) within 1 year which then open new career growth and assignment opportunities within the company.

As an Event Coordinator, you will be reporting to the Operations Lead and you will: 

• Attend events onsite: Support our clients as the primary point of contact onsite, update content on the app, set up and rehearse onsite with the client and AV team, deliver live interactivity, provide assistance to participants, set up badge printers. (90%)
• Support virtual events: Be the main point of contact for the client during live sessions, handling platform updates and user escalations. Use our powerful Backstage CMS to tailor-make the clients’ apps and to ensure the best participants' experience before, during, and after the event. Schedule and deliver speaker briefing sessions. (10%)

Objectives - The problems you will solve

In your first month, you will onboard, get hands-on with our product and solutions, become familiar with our SOPs and get introduced to our team:

• Learn Backstage by getting certified with our SpotMe Academy, and by embedding yourself in building platforms with your line Manager
• Get trained on how we deliver virtual and onsite events at SpotMe/Onomi and experience it by shadowing colleagues.
• Master our SOPs, systems and resources.
• Participate in virtual live events and possibly attend events in-person to be trained on our live interactivities and our onsite logistics solutions.

After 1 month, you will be assigned to your first projects onsite or virtual with the support of a project manager and your line manager. 

Within 12 months, you will have executed numerous events onsite and/or virtually with SpotMe/Onomi. Depending on performance and feedback, discussions can initiate for Associate Project Management training, where you can lead projects end-to-end with clients.

Requirements:

• At least two years experience in event management (stage management, speaker coordination, other relevant).
• Demonstrable experience of onsite event management or coordination.
• Have a modern computer, equipped with Google Chrome and MS Office.
• If using a Mac, Apple M1 Processor and 16 GB RAM
• If using a PC, Intel i7 processor and 16 GB RAM.
• Have a stable Internet connection (wifi & wired), with a bandwidth of at least 20Mbps down, 10Mbps up.
• A mobile with 4G / 5G to fallback on if needed.
• Eligible to travel internationally.
• Clean basic background check.
• At least 18 years old.

Based in Germany. Accessible to a major international airport. Native or bilingual in German and fluent in English. Registered as a sole trader, self-employed, or owner and employee of your company, in Germany.

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.