Grants Manager, Office of Sponsored Programs

It’s a great time to join Marymount University!  We are looking for faculty and staff who are passionate about providing excellent service to ensure a high quality student experience and collaborative working environment.

Title                                Grants Manager, Office of Sponsored Programs

Direct Supervisor         Executive Director, Office of Sponsored Programs

Status                             Full-Time, Exempt      Grade   14            

Division                          Academic Affairs     Department Office of Spons. Prog.    

No. Direct Reports       0                                                 

Target Weekly Hours   40 hours

Location                         2807 N Glebe (Main Campus)

                                         Hybrid (Eligible for 2 remote days)

Benefits Eligibility        Yes

Targeted salary range: $87,000-$97,000

JOB SUMMARY

Reporting to the Executive Director, Office of Sponsored Programs, the Grants Manager will be responsible for daily oversight of the full lifecycle of pre and post award administration of sponsored programs including but not limited to identification of funding opportunities, proposal development and submission, contract negotiation, sub award management, effort reporting, and overall compliance. They will work closely with faculty and staff to provide direct assistance with budget preparation, training, as well as maintaining due diligence and compliance with various agencies and university grant policies and procedures. They will also assist with the day-to-day operations of the office, grant record-keeping and retention, as well as a select portfolio of post-award management.

MAJOR DUTIES AND RESPONSIBILITIES

Pre-Award Management

• Assists faculty in identifying grant opportunities and provides guidance in preparing competitive grant applications, consistent with agency’s requirements.
• Regularly reviews solicitations, including RFP and RFA announcements for funding and strategic priorities, deadlines, submission requirements, budgetary limitations, and other relevant issues.
• Shares solicitations, as applicable, with individual faculty and staff administrators.
• Takes a lead role in creating grant budgets and checklists that are accurate and compliant with both sponsor and university requirements and policies.
• Manages the sponsored award proposal submission process, including uploading all documents to sponsor sites in preparation for AOR final approval and submission.
• Respond to JIT requests and other pre-award requests from various agencies as needed.

Post-Award Management

• Manages effort reporting, conflicts of interest, other support pages, and other documents as needed.
• Create budget load memos and make modifications as needed for new and existing awards; communicate changes to PI’s and other team leads where needed.
• Manage the process of budget and programmatic modifications in conjunction with PI and grant agency for approval.
• Setting monthly/quarterly meetings with PI to review expenditures.
• Work closely with senior accountants to ensure budget versus actual reports are completed in a timely manner and invoicing is on track according to schedule.
• Oversee setup and execution of subcontract, consultant, and vendor management processes.
• Oversee subrecipient monitoring and performs risk assessment where needed.

Compliance & Reporting

• Works with a range of university stakeholders on policy reviews.
• Assist with streamlining grants processes and procedures and make recommendations for improvement where needed.
• Serves as a resource to university faculty and staff on compliance rules and regulations (FAR, Uniform Guidance)
• Assist with developing and documenting standard operating procedures.

OTHER DUTIES AND ASSIGNMENTS.

• Contribute materials to a monthly research office newsletter.
• Perform other duties as assigned.

JOB REQUIREMENTS

Education                                       Master’s degree required

Experience                                     5 years of related experience in a nonprofit higher educational setting.

Licenses or Certifications           Certified Research Administrator (CRA) preferred

Financial Responsibility              Processes or records financial transactions within established guidelines and safeguards.    

Supervision                                     Training and coaching faculty on research administration

Special Knowledge                        Uniform Guidance, Workday, grants.gov, NIH Assist, NSF research.gov, A-133 Single Audit, Effort Certification, 2 CFR Part 200, Federal and Non-Federal grant application preparation and grants budgeting, grants management, project management, subrecipient contract preparation, Microsoft Office, Strong written and verbal communication, /self-motivated, organized, great time management skills.

SPECIAL WORKING CONDITIONS

• None

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission.  The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission.  For more information, please visit:  https://marymount.edu/student-life/health-wellness/title-ix-2/