Office Manager_Prague

The patients we serve are at the heart of Edwards Lifesciences’ culture. We help our teams achieve this mission by building safe, clean, and innovative workspaces so our people can feel effective with their work. As part of our Facilities team, we’ll provide you with the resources needed to ensure you can keep our offices, plants, and facilities running smoothly so they may be a supportive and dynamic place to work. Your commitment to creating an effective and healthy working environment helps co-workers connect and feel engaged, allowing teams around the world to better contribute and focus their renewed energies on the patients we support.

The Office Manager in Edwards LifeSciences manage team responsible for supporting office operations and facility management, provide and execute day-to-day office operations, provide support to Country manager, to local teams and employees, in order to ensure quality services for effective run of the Edwards Karlín´s office. Act as local Environmental Management System leader while managing its implementation, maintenance and compliance.

Key Responsibilities:
• Supervise employees administrative, operational and maintenance activities pertaining to office- and fleet management, telecommunications, IT, event support and EHS efforts to ensure compliance and service quality in larger office location. Assume or assure allocation of EMS Lead role in country/ies of responsibility.
• Lead strategy implementation and complex improvement projects, partner with internal stakeholders assuring appropriate system and data quality controls are in place to ensure adherence with local and EW policies and standards
• Provide regular progress and status reports as well as operational metrics to management and cross-functional stakeholders.
• Establish work schedules, rosters and team performance metrics, including monitoring output and adjusting schedules of internal employees and contractors to ensure incessant maintenance of the service spectrum at all times.
• Negotiation and monitoring of service level agreements for all relevant sites
• Monitor material and labor variances to meet established standards, including proposing resolutions to mediate shortfalls
• Manage and/or lead a small team within facility and office operations function. Develop a robust talent development plan in alignment with functional growth strategies of the department. Guide and mentor facilities staff. Conduct performance reviews, including resolving performance issues
• Responsible for all project outcomes of assigned unit/group of employees
• Ensure appropriate staffing and training for all positions
• Budget planning and Finance reporting
• Incidental

Education and Experience:
• Bachelor's Degree and minimum 2 years´ supervisory experience required
• degree in related field strongly preferred

Additional Skills:
• Substantial knowledge and concentrated experience related to area of responsibility, including previous managerial responsibility, experience leading individuals or teams, and managing projects
• Expertise in related software programs
• Excellent interpersonal and collaboration skills
• Ability to manage multiple tasks and work towards long-term goals
• Negotiation and management skills
• Excellent computer literacy (e.g. MS Office, email systems, etc.)
• Proven communication skills (both oral & written)
• Team player and opened mindset
• Good knowledge and understanding of Edwards policies, procedures, and requirements relevant to brand standards
• Substantial knowledge of business systems (e.g., Coupa, ECLM (Enterprise Contract Lifecycle Management), Concur, Travel Request Processing
• Excellent problem-solving skills
• Strong ability to manage multiple tasks and work towards long-term goals
• Excellent computer literacy (e.g. MS Office, email systems, etc.)
• Proven Interpersonal managing skills
• Strong Communication skills (both oral & written)
• Time Management.
• Leading and working with others and ability to convey Team spirit
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

What is it like to work at Edwards Lifesciences in the Czech Republic?  

As a global leader in patient-focused medical innovations, we offer rewarding opportunities and exciting challenges in a truly international, dynamic and friendly work environment.

We are committed to fostering a diverse and inclusive work environment where all employees can grow, personally and professionally. To achieve this, we offer on-the-job development, training opportunities and the support and guidance provided by dedicated employee groups (the Edwards Network of Women, Edwards Foundation charity team, sustainability activities, and others).  

Edwards Lifesciences in the Czech Republic also offers the following benefits:

• Competitive Compensation and Benefits package

• Flexible working hours, remote working

• Pension Plan Risk Life Insurance

• Virtual Medical Clinic (online access to healthcare)

• Meal Benefits  

• Service Awards

• Enhanced Sick Leave Benefits

• Flexible Benefit Plan (Cafeteria)

• Employee Stock Purchase Program

• Employee Assistance Program

• Comprehensive Wellness Program including onsite gym, Yoga, Pilates or SM System classes, massages, fresh fruit in the office, healthy lifestyle workshops, educational events, charity activities and much more.