US Operations Project Coordinator | ZR_660_JOB

• Subcontractor Management:
  
• Identification: Research and identify potential subcontractors for HVAC and other maintenance services across multiple states.
  
• Vetting: Conduct thorough vetting processes including background checks, license verification, and insurance compliance to ensure subcontractors meet company standards.
  
• Database Maintenance: Maintain a comprehensive database of qualified subcontractors, tracking credentials, service areas, and performance history.
  
• Documentation and Compliance:
  
• Contract Management: Ensure all necessary contracts, including service agreements and non-disclosure agreements, are in place with subcontractors.
  
• Compliance Tracking: Monitor compliance with safety regulations, industry standards, and company policies. Ensure subcontractors maintain up-to-date licenses and insurance.
  
• Record Keeping: Maintain accurate and organized records of all subcontractor documentation, including certificates of insurance and compliance checklists.
  
• Project Coordination:
  
• Task Assignment: Work with Directors of Operations to prioritize subcontractor tasks based on project needs and timelines.
  
• Scheduling: Coordinate project schedules and ensure timely assignment of subcontractors to tasks, ensuring deadlines are met.
  
• Resource Allocation: Collaborate with internal teams to allocate necessary resources to subcontractors to ensure successful project execution.
  
• Reporting and Communication:
  
• Regular Updates: Provide regular status updates to the Directors of Operations on project progress, subcontractor performance, and issues that arise.
  
• Stakeholder Communication: Serve as the primary point of contact for subcontractors, addressing inquiries and concerns promptly.
  
• Feedback Loop: Establish a feedback system with internal teams and customers to gather insights on subcontractor performance and identify areas for improvement.
  
• Quality Assurance:
  
• Performance Monitoring: Conduct quality checks on subcontractor work to ensure it aligns with company standards and customer expectations.
  
• Issue Resolution: Address performance issues or disputes with subcontractors quickly and effectively to avoid project delays.
  
• Continuous Improvement: Identify opportunities for process improvements and implement best practices to enhance subcontractor management and project execution.
  

Requirements

• Minimum 5 years of experience in project coordination, operations, or facilities management.
  
• Sales experience.
  
• Strong organizational and multitasking abilities with attention to detail.
  
• Excellent verbal and written communication skills in English.
  
• Assertive personality with the ability to interact effectively with diverse stakeholders, including blue-collar workers.
  
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., Teams, Asana).
  
• Ability to work both independently and collaboratively within a team.
  
• Familiarity with HVAC systems and other commercial facilities maintenance practices is a plus.
  

Benefits

• Permanent Work-from-home setup
  
• Company-provided equipment
  
• Secondary WiFi Modem
  
• 21 Leave Credits
  
• 100% conversion of UNUSED leave credits
  
• HMO on Day 1
  
• 13th Month Pay
  
• Grab Voucher every month
  
• Birthday Gift
  
• Loyalty Gift
  
• Christmas Gift
  
• Work-Life Balance
  
• Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.