Workplace Specialist

The Opportunity

The Workplace Specialist will be a key contributor to ensuring an excellent work environment at Simpplr’s Headquarter by providing comprehensive administrative and organizational support. The ideal candidate should have experience in handling a wide range of administrative and executive support-related tasks, exceedingly well-organized and flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programs. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.

Your Job Responsibilities

What you will be doing:

• Overseeing the workplace operations and services to enhance employee experience and productivity. This includes:
  • Managing food and beverage offerings to foster a positive and engaging company culture
  • Managing the office supply inventory through efficient ordering, receiving, and distributing supplies as needed
  • Acting as a resource for employees, addressing operational concerns and facilitating solutions that enhance their workplace experience
  • Maintaining a safe, comfortable, and productive workplace through effective management of office facilities and equipment
  • Optimizing office space utilization through space planning, layouts, and floor moves; facilitating and supervising building maintenance
  • Planning and executing company meetings and events (Town Hall meetings, team building activities, holiday celebrations, Sales meetings, etc.)
  • Managing workplace and business operations vendors (travel, office supplies, caterers, equipment rentals, etc.)
• Ensuring a smooth and efficient office operations This includes:
  
  • Managing visitor reception
  • Handling incoming communications (calls and mail) 
  • Assisting the People Operations team with onsite interviews
  • Travel bookings and arrangements
  • General office cleanliness and presentation
  • Providing other general administrative support to staff as needed
• Supporting the CEO, and other executives with appointment settings, travel arrangements, expenses and correspondence when required
• Maintaining office-related content on the company’s intranet site

Your Skillset

What makes you a great fit for the team:

• 3+ years of solid administrative experience in an office setting
• Prior experience working in a start-up business environment (preferred)
• Excellent verbal and written communications, networking, and presentation skills
• Excellent organizational skills and attention to detail
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), expense management and payment software

We’d specially love to hear from you if:

• Committed to, and enthusiastic about, the mission and vision of Simpplr
• Exceptional work ethic, strong organizational skills and a can-do attitude
• Outgoing, straightforward, and creative
• Able to work as part of a team in a cooperative and supportive way
• Able to multitask in fast paced environment, work independently, display strong initiative in solving day-to-day problems
• Possess a high degree of maturity, honesty, trust, sophistication, and integrity and cultivate these qualities in others

Our job titles may span more than one career level. The starting base pay for this role is between $72,000 - $85,000. The actual base pay is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity and benefits.

Simpplr is proud to be an equal opportunity employer and provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or genetics.

#LI-ONSITE