Offer summary

Qualifications:

At least 5 years of experience in property management, Familiarity with project management tools, Proficiency in word processing and spreadsheets, Knowledge of scheduling tools.

Key responsabilities:

Manage administrative tasks and correspondence

Act as a point of contact for tenants and vendors

Job description

This is a remote position.

Our Ideal Candidate

You are a highly-organized and detail-oriented professional who excels in handling administrative responsibilities such as calendar, task, and email management, call handling, database management, and document preparation. You take pride in your attention to detail and your ability to identify foreseeable issues and propose viable solutions. You are a confident and excellent communicator who is not afraid to ask questions, share ideas, and express suggestions for the organization’s continued success.

As a Property Manager, you will provide excellence by:

Performing an array of administrative tasks such as answering email correspondence, handling calls from vendors and tenants, scheduling appointments, following up on the status of work orders, updating meeting agendas, and taking notes during meetings.
Acting as a point of contact and filter between tenants, supers, and vendors.
Opening and closing work orders and following up to ensure their completion.
Improving current processes by creating SOPs and process documentation to increase organizational efficiency.
Data entry into Google Spreadsheets and software from leases.
Assisting with screening tenants and drafting leases from templates for approval.
Managing multiple projects and tasks across programs and functions, keeping communication lines open to address roadblocks and challenges in real-time.
Updating a weekly to-do list and following up to ensure tasks are complete.
Monitoring compliance issues and resolving them in collaboration with relevant parties.
Performing additional tasks such as researching new vendors, checking leases for accuracy, and more.
Managing accounts payables, including processing invoices, entering them into Yardi, paying utility bills, and calling utilities for connections.
Pulling ledgers for legal cases and following up with lawyers on the statuses of legal cases.

Requirements

At least 5 years of experience as a Property Manager or in a similar role.
Proven experience in organizing and directing multiple projects and tasks.
Familiarity with web-based project management tools such as Asana and Slack.
Experience with Yardi, RentCafe, On-Site, and Canopy is desired but not required.
Proficiency with word-processing software, spreadsheets, and CRMs.
Knowledge of online calendars and scheduling tools.
Excellent phone, email, and instant messaging communication skills.
Must currently reside in the Philippines.

Expected Work Hours and Timezone

You are expected to work during US business hours following the client’s schedule. You may also be expected to work on occasional weekends due to business needs.

Required profile