Offer summary

Qualifications:

Experienced in administrative tasks, Excellent verbal and written communication skills, Proficiency in MS Office and Google Apps.

Key responsabilities:

Organize office supplies and working space

Manage incoming/outgoing mail and executive calendar

Assist with billing clients and handle travel arrangements

Stay updated on office procedures and implement new processes

Meet visitors, answer phones, file documents, liaise with support team

Job description

Dignotion is seeking a part-time office manager for our new NYC Branch with an option to grow to full time once we move back from COVID-19 restrictions.

Organizing the office (ordering supplies, keeping it neat and working with building management on solving any issues)
Tracking incoming and outgoing mail/packages, scheduling pickups, hand-deliver certain documents in the city.
Manage executive calendar, schedule meetings, conferences and calls and independently resolve schedule conflicts as well as reviewing a month out to be sure of accuracy or changes.
Assist billing of clients.
Conduct a weekly check-in.
Make travel arrangements as needed.
Record minutes at meetings.
Stay updated on office procedures, adjust as needed and implement new processes when needed.
Organize expenses for reimbursement and filing
Meet and greet visitors as needed
Answering phones and return calls as requested
Filing and liaising with our support team (accounting, legal, hr, operations)

Requirements

Experienced performing administrative tasks
Have excellent verbal and written communication skills
Proficient working with MS Office, Google Apps, and other business apps
Be proactive, organized, ready to learn and able to document & prioritize tasks.