Job description

We're seeking organized and dedicated Executive Assistants to join our team, to service our network of businesses worldwide.

Requirements

At least 3 years of experience as an Executive Assistant to C-level executives (such as CEO, COO, etc.).
A Bachelor's degree or certification course is mandatory.
Exceptional communication skills via phone, email, and instant messaging.
Proficiency in English communication, both written and verbal, reaching at least B2 level.
Strong organizational and time management abilities.
Technologically adept, with familiarity in current technologies including desktop sharing, cloud services, and VoIP.
Proficient in word-processing software and spreadsheets (e.g., MS Office).
Familiarity with online calendars and scheduling tools such as Google Calendar.
Demonstrates a proactive attitude and openness to training.
Able to work the night-shift.

Duties and Responsibilities

Generate and dispatch statements or invoices, monitor payments, and document company expenditures.
Collect data on industry trends, best practices, and other publicly available information to compile reports on findings, facilitating comparative analysis.
Store & organize documents and files.
Perform data entry tasks, including compiling lead lists or meeting minutes, transcribing audio recordings, preparing payroll data, and organizing research notes.
Conduct product research, procure goods, and arrange samples as necessary.
Manage, update, and compile information for marketing and sales campaigns utilizing a CRM system.
Oversee project progress, facilitate internal communication, and manage company data organization.
Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings.
Arrange travel itineraries, book accommodations, rental vehicles, etc.
Handle incoming calls, schedule appointments, and conduct informational inquiries.
Manage email correspondence, follow up on communications, organize inbox according to client preferences, and notify clients of important messages.
Synthesize data and other content into comprehensive reports and presentation slides.
Upload videos, address negative feedback, and maintain up-to-date account profiles.
Undertake miscellaneous tasks as required.