Management System Associate

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 94,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Primary Responsibilities

• Assists the Management System Executive in the securing of government licenses and permits of the various Minerals operations, coordinating the Division’s training programs and updating of learning and development records of Minerals members and in the maintenance of the QHSE management systems of the Division.

Specific Responsibilities

• Monitors the training program and coordinate with operations and training providers on the conduct of the planned trainings
• Prepares training materials and examinations, as necessary
• Reserves training resources such as conference room, projector, trainer, etc.
• Facilitates the corporate trainings of newly hired Minerals employees on the following topics, at a minimum: ISO 17020, ISO 17025, Basic Safety, Crystal, Rules for Life, etc.
• Updates Training trackers and other training-related records
• Assists the Management System Executive in ensuring the compliance of Minerals laboratories to regulations thru the following:
  • Apply / renew necessary licenses and/or permits to government bodies such as DENR-EMB, PDEA, PNP-FEO, etc.
  • Coordinate with site-lab heads and/or pollution control officers in securing the requirements for application/renewal of license/permit as well as preparation of reports
  • Monitor license/permit validity and ensure renewal within the lead-time period
  • Monitor reports and ensure submission before deadline

• Facilitates the timely calibration and/or verification of the Division’s equipment and update of records in the Equipment Database
• Facilitates health and safety related initiatives of the Division, which include, but not limited to:
  • Organize the blood testing for Didipio laboratory
  • Respiratory fit testing
  • Bulk ordering of common PPEs such as reflectorized jackets, work trousers, etc.

• Conducts audits or inspections as assigned by Management System Executive
• Assists the Management System Executive in the creation and/or closure of Non-conformity Reports
• Performs other related duties as may be assigned either in contribution to departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:
  • Demonstrates strong obligation to SGS QHSEE policies, procedures and work instructions by actively participating in meetings, projects and events, completes required training, intervenes in unsafe situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to HSEE
  • Perform appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
  • Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
  • Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
  • Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior
  • Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
  • Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinators
  • Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
  • Fulfills the requirements needed in the success of the QHSEE Management System
  • Recognizes the potential consequences of not following the established policies, procedures, and guidelines, including not fulfilling the organization’s compliance obligations

Profile

• Degree holder of any 4-year Science course or Chemical Engineering degree.

Required Skills

Experience/Technical Knowledge

• Has experience and skill in training related activities from planning up to evaluation of training
• Knowledgeable in Philippine laws governing local purchase and/or importation of chemicals as well as reporting to government agencies mandated to implement these laws
• Proficient in MS Office programs such as MS PowerPoint, MS Word, MS Excel, etc.

Language

• Fluent in English and Filipino languages (both written and verbal).

• Has background in calibration, QHSE and ISO Certifications