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Administrative Assistant (ZR_23575_JOB)

Remote: 
Full Remote
Contract: 
Part time
Work from: 
Anywhere

Offer summary

Qualifications:

Proven experience in administrative or executive assistant roles., Strong knowledge of business operations and vendor coordination., Proficiency with Google Workspace, Microsoft Office, and digital payment platforms., Excellent communication and time management skills..

Key responsibilities:

  • Manage company calendar and CEO's email inbox.
  • Coordinate payments to subcontractors and vendors.
  • Handle document filing and general file management.
  • Provide executive-level assistance and support operational functions.

BruntWork logo
BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/
501 - 1000 Employees
See all jobs

Job description

This is a remote position.


Schedule: Monday to Friday, 8:00 AM – 12:00 PM Eastern (4 hours/day, 20 hours/week) (may reach up to 30 hours per week when necessary)
Job Title: Admin Assistant
Location: Remote

Job Description:
We are seeking a highly organized and proactive Executive Assistant to support the operational and administrative functions of our organization. This role involves managing key internal systems, coordinating with vendors and subcontractors, ensuring timely payments and compliance, and providing executive-level assistance to the CEO. The ideal candidate is detail-oriented, tech-savvy, and capable of handling multiple responsibilities with minimal supervision.

Responsibilities:
● Trainual Management (Processes and Policy management)
● Paying Subcontractors - Making payments via ACH and zelle to our subcontractors
● Company calendar management
● Angilist add paused every 2 weeks
● Filling out new Vendor forms\applications
● Management of CEO's email inbox
● Management of company primary email inbox
● Paying bills (Rent, Utilities)
● Vehicle Registrations - keeping up to date, renewals
● Paying Vendor bills
● Updating company corporate annual report with sunbiz
● Insurance management - work with insurance agent to keep insurances updated, and to request COI forms
● Document filing - General file management
● Electrical Permit paperwork processing
● Schedule office services, cleaning etc
● Vendor technical support (Phone system, subscription services, etc)
● As needed admin task (Calls, follow-ups, vendor appointments, applications, renewals)

Requirements
Qualifications:
● Proven experience in administrative, executive assistant, or operations support roles
● Strong knowledge of business operations, billing, and vendor coordination
● Proficiency with Google Workspace, Microsoft Office, and digital payment platforms (ACH, Zelle)
● Experience with Trainual or similar process management tools is a plus
● Excellent communication and time management skills
● Ability to handle confidential information with integrity
● Detail-oriented with a proactive, solution-oriented mindset


Independent Contractor Perks
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
ZR_23575_JOB

Required profile

Experience

Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Google WorkspaceVendor ManagementBillingManagement Training And DevelopmentLegal Document ManagementEmail ManagementPayment Systems

Other Skills

  • Microsoft Office
  • Proactivity
  • Time Management
  • Detail Oriented
  • Communication
Are you interested?

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