Contracts Coordinator / Management Analyst 3

Working Title: Contracts Coordinator

Job Class: Management Analyst 3

• Job ID: 86303
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 5/23/2025. Please note that to be considered a bidder, you must be a permanent non-probationary DCYF employee in the same job classification as the position.
• Date Posted: 05/16/2025
• Closing Date: 05/23/2025
• Hiring Agency/Seniority Unit: Children Youth & Families Dept / DCYF Central Office MAPE
• Division/Unit: DCY - Payroll / DCYF Grants & Contracts
• Work Shift: Day Shift
• Work Hours: 8:00 a.m. - 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

In the 2023 legislative session, the Governor’s Office, Minnesota legislature, and leaders for children and families worked in partnership to pass legislation establishing the Department of Children, Youth, and Families (DCYF) to create a sustainable, public face for children’s issues in state government. This new cabinet-level agency brings together programs centered on children and families, including child care and early learning, child support, child safety and permanency, economic support and food assistance, and youth opportunity. Formerly a part of the Department of Human Services, the new Department of Children, Youth, and Families (DCYF) Agency became effective on July 1, 2024.

***Employees may generally telework up to 50% of their scheduled workdays in a month. Employees that live 50 miles or more from their permanent/principal work location and live within the State or a county bordering the State may telework more than 50% with approval. ***

As a Contracts Coordinator, you will manage and coordinate the Minnesota Department of Children, Youth and Families (Department) contracting process for all Department contracts, including but not limited to professional/technical contracts, grants, income contracts, annual plans and master contracts; to participate in the development of an Annual Contract Plan for the Department; to review all contracts initiated by the Department to ascertain compliance with, as to form and execution, and Department of Administration-Office of State Procurement (OSP), Department of Administration-Office of Grants Management and Department policies; to refine and manage contracting data on all Department contracts and contractors; and to integrate with the procedures utilized by the Statewide Integrated Financial Tools (SWIFT) system and any subsystems used for payment to grantees. . The integration and continuous monitoring of these procedures assures the successful procurement of numerous professional/technical and grant services for the Department.

Responsibilities include:

• Act as a central resource for all agency personnel that draft RFPs, contracts, and other legal agreements by providing accurate information and assistance regarding the State's contracting process and the procedures governing the State's contracting methods. Manage the execution of the Department's contracts and related documents assuring compliance with State laws and Department policies governing legal agreements.
• Manage the Department Annual Plans to assure Department adherence with specific plan components authorized by the Department of Administration.
• Act as a resource and hub of information related to all aspects of the contracting process. Provide on-going assistance to program staff, Financial Operations Division staff and co-workers in OGC with the complex intricacies that are associated with the execution of contracts. Provide high quality customer service to all Department staff, management, and external parties related to the contracting process.
• Manage, operate, and provide solutions to issues that arise with the OGC’s contracts tracking workflows. Assist Department program staff on the use of workflows for the entry and review of all types of legal agreements, including but not limited to professional/technical contracts and grant contracts.
• Perform other tasks necessary to assure an efficient and effective centralized contracting process.
  
  

Minimum Qualifications

• To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**
  
  

2 years professional experience in contract coordination, contract management or procurement.

Bachelor’s degree in accounting, finance, business administration or economics may substitute for 1 year of professional experience.

• Experience managing the full lifecycle of contracts, including processing, tracking deadlines, and organizing related documentation while maintaining a high level of customer service.
• Familiarity with contract management policies and procedures in a public sector or regulated environment.
• Knowledge of legal requirements and compliance standards related to state contracts and procurement processes.
• Proven ability to analyze complex contract and financial information to ensure accuracy, consistency, and compliance with applicable regulations.
• Demonstrated ability to prioritize and manage multiple tasks or projects in a fast-paced, deadline-driven environment with strong attention to detail.
  
  

Preferred Qualifications

• Extensive technical knowledge of the state contracting processes.
• Experience coordinating state professional/technical contracts and state grant contracts with applicable state laws and policies.
• Advanced Knowledge and skill in SWIFT.
• Knowledge of software collaboration tools (SharePoint) to provide leadership in the design, administration and implementation of such systems.
• Excellent skills using software applications, including Word, Excel and PowerPoint.
• Communication and interpersonal skills sufficient to work effectively in a team environment, and with internal and external customers
• Variety of experiences working effectively with others from different backgrounds and cultures.
  
  

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DCYF will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Lindsey Skerrett at <a class="Hyperlink SCXW197125936 BCX8" style="-webkit-tap-highlight-color:transparent;-webkit-text-stroke-width:0px;-webkit-user-drag:none;background-color:rgb(255, 255, 255);color:inherit;cursor:text;font-family:"Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif;font-size:12px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;margin:0px;orphans:2;padding:0px;text-align:left;text-decoration:none;text-indent:0px;text-transform:none;user-select:text;white-space:pre-wrap;widows:2;word-spacing:0px;" href="mailto:lindsey.skerrett@state.mn.us" target="_blank" rel="noreferrer noopener">lindsey.skerrett@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Luis Hernandez Cuate at luis.hernandez-cuate@state.mn.us.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services’ ADA Coordinator at <a class="Hyperlink SCXW157421254 BCX8" style="-webkit-tap-highlight-color:transparent;-webkit-text-stroke-width:0px;-webkit-user-drag:none;background-color:rgb(255, 255, 255);color:inherit;cursor:text;font-family:"Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif;font-size:12px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;margin:0px;orphans:2;padding:0px;text-align:left;text-decoration:none;text-indent:0px;text-transform:none;user-select:text;white-space:pre-wrap;widows:2;word-spacing:0px;" href="tel://6514314945/" target="_blank" rel="noreferrer noopener">651-431-4945 or <a class="Hyperlink SCXW157421254 BCX8" style="-webkit-tap-highlight-color:transparent;-webkit-text-stroke-width:0px;-webkit-user-drag:none;background-color:rgb(255, 255, 255);color:inherit;cursor:text;font-family:"Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif;font-size:12px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;margin:0px;orphans:2;padding:0px;text-align:left;text-decoration:none;text-indent:0px;text-transform:none;user-select:text;white-space:pre-wrap;widows:2;word-spacing:0px;" href="mailto:DHS_ADA@state.mn.us" target="_blank" rel="noreferrer noopener">DHS_ADA@state.mn.us for assistance.

About Children Youth & Families Dept

Together, we’re working to advance equitable outcomes for children, youth, and families through transformative, partnership-driven policies, programs, and practices.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

95% of employees understand how their work helps achieve their agency’s mission

91% of employees feel trusted to do their jobs

88% of employees feel equipped to look at situations from other cultural perspectives when doing their job

87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.