Offer summary

Qualifications:

Experience with project management tools like ClickUp or Wrike is essential., Proficiency in Google Workspace (Drive, Sheets, Docs) is required., Familiarity with communication tools such as Slack and WhatsApp is necessary., Experience in the consulting and coaching industry is a plus..

Key responsibilities:

Manage cross-functional project execution and ensure timely delivery of team deliverables.

Monitor progress across multiple project phases and facilitate weekly reviews.

Create and maintain standard operating procedures (SOPs) for recurring workflows.

Support the CEO with delegation, documentation, and communication, ensuring alignment with vendors.

Job description

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CPT-8997 Project Manager VA

REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior or Advanced
MIN. HOURS/WEEK: 10 hours, long term
SHIFT TIME ZONE: EST
SHIFT HOURS: 7:00am-9:00am
SHIFT DAYS: Monday-Friday
Number of VAs: 1

GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A

Overview: You’ll serve as the operational right-hand to our CEO, managing timelines, systems, and vendor coordination for a strategic 4-phase growth initiative. Your work will enable our leadership, team, and partners to move faster, with more focus and clarity.

Responsibilities

Manage cross-functional project execution (ClickUp or Wrike)
Coordinate team deliverables and timelines
Monitor progress across multiple project phases
Facilitate weekly reviews and prep materials
Create and maintain SOPs for recurring workflows
Support delegation, documentation, and communication for the CEO
Ensure alignment between vendors and deliverables

APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED

ClickUp or Wrike (required)
Google Workspace (Drive, Sheets, Docs)
Slack + WhatsApp for internal comms
Familiarity with GoHighLevel a must
Bonus: experience working with financial systems, QuickBooks Online, or course/coaching-based businesses

CLIENT INDUSTRY: Consulting and Coaching Industry