Offer summary

Qualifications:

Associate's degree or equivalent experience required., Minimum of two years related experience preferred., Proficient in advanced Microsoft Office applications, especially Word, Access, and PowerPoint., Strong communication skills, both written and verbal, with the ability to interpret documents and solve practical problems..

Key responsibilities:

Provide administrative support including phone coverage and general office tasks.

Coordinate scheduling of meetings, maintain office supplies, and manage equipment maintenance.

Assist in organizing client conferences and employee meetings, including travel arrangements.

Handle incoming and outgoing mail, faxes, and prepare materials for client delivery.

Job description

Pay Range: $18.81 - $25.07

Provide administrative support, general officesupport including phone coverage.

Education and Experience:

Associate's degree and a minimum of two (2) years related experience or equivalent combination of education and experience

Skills and Abilities:

Ability to read and interpret documents such as procedure manuals and technical procedures. Ability to write routine reports and correspondence. Ability to speak effectively with both internal and external contacts.
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Must have existing knowledge of advanced Microsoft Office applications with the emphasis on Word, Access, and PowerPoint.

Tasks Performed:

65% Answer the office main line phone calls that are transferred from the automated attendant. Operate phone system, maintain phone lists, general correspondence and documents. Coordinate scheduling of web meetings, conference rooms and conference calls. Maintain office supply inventories, including ordering and restocking of supplies. Monitor and coordinate equipment maintenance, including fleet of printers, copiers and mailroom equipment.
15% Assist in the process to coordinate client conferences, on site visits and employee meetings. Provide independent management of all trade show activities. Coordinate hotel and travel arrangements.
10% Print and assemble materials for client delivery i.e. Plan Documents. Scan any incoming documents for client statements, or workflow process.
5% Distribute faxes, coordinate incoming and outgoing mail, including the tracking of postal expenses and preparing packages for shipping.
5% Perform other duties as assigned.

Physical Requirements:

Communicate effectively with internal and/or external customers
Stationary 75% of time or greater
Move Objects to Maximum 10 lbs

Benefits for Full-Time Employees:

Generous Paid Time Off: At least 22 days annually, prorated in the year of hire.
Parental Leave: Six weeks of paid leave at 100% of your salary.
Comprehensive Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants.
Dental and Vision Coverage: Ensuring your overall health and well-being.
Flexible Spending Accounts: For healthcare and dependent care expenses.
Employer-Paid Disability Coverage: Both short-term and long-term, with an option to purchase additional long-term coverage.
Life Insurance: Employer-paid basic life insurance, with an option to purchase supplemental coverage.
Voluntary Benefits: Including hospital, accident, and critical illness coverage.
Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future.
Adoption Assistance: Supporting your growing family.
Tuition Reimbursement: Invest in your education and career growth.
Employee Assistance Program (EAP): Access to support and resources.
Financial and Banking Services: Various benefits and financial planning assistance.

Benefits for Part-Time Employees Working 20+ Hours/Week:

Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants.
Generous Parental Leave: Six weeks of paid leave at 100% of your salary.

Benefits for All Part-Time Employees:

Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan for employees who work at least 1,000 hours in a calendar year, all designed to help secure your future
Paid Sick and Safe Leave: For your health and safety.
Employee Assistance Program (EAP): Access to support and resources.
Financial and Banking Services: Various benefits and financial planning assistance.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

Required profile