Offer summary

Qualifications:

Proven experience in administrative roles with a focus on independence and initiative., Proficiency in TutorCruncher software and Microsoft Excel is essential., Exceptional written and verbal communication skills in English are required., Strong organizational and multitasking abilities are necessary for success in this role..

Key responsibilities:

Manage student attendance records using TutorCruncher software.

Generate invoices and credit requests while ensuring timely payment follow-ups.

Handle class scheduling, cancellations, and rescheduling with precision.

Facilitate communication with parents, tutors, and teachers through various channels.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Schedule: Monday to Friday, 10AM to 7PM BST (1 Hour Unpaid Break) 8 hours/Day - 40 Hours per Week

Client Time Zone: BST

Company Overview:

Join our innovative and student-focused tutoring company where excellence in education meets administrative efficiency. We're seeking a dynamic Administrative Assistant to be the backbone of our operations, utilizing cutting-edge tools like TutorCruncher and custom ChatGPT solutions. If you're an independent, hard-working individual with a knack for identifying tasks and solving challenges, we want you to be an integral part of our team.

Responsibilities:
- Attendance Management:
Utilize TutorCruncher software to ensure accurate and up-to-date student attendance records.

- Billing and Invoicing:

Generate credit requests and invoices efficiently using TutorCruncher.

Proactively chase payments to maintain financial integrity.

- Class Scheduling and Timetabling:

Independently manage class schedules and timetables using TutorCruncher.
Handle cancelations and rescheduling with attention to detail.

- Communication Expert:

Engage in parent correspondence via email, WhatsApp, and occasional phone calls.
Maintain effective communication with tutors and teachers through WhatsApp and email.

- Cancellation Management:

Handle the cancellation process with efficiency and professionalism.

- Meeting Facilitation:

Take thorough notes during meetings, ensuring comprehensive documentation.

- Staff Recruitment:

Utilize the LinkedIn recruiter platform to actively search for potential teaching staff.
Play a key role in the recruitment process, demonstrating initiative.

- Reporting Mastery:

Collate lesson reports and use our custom ChatGPT tool to generate insightful monthly reports.

- Personal Assistant Excellence:

Provide seamless support with personal schedule management for company executives.

- Financial Forecasting:

Independently input financial data into spreadsheets to contribute to business forecasting.
Create basic Excel spreadsheets to support various operational needs.

Requirements

Proven experience in administrative roles, demonstrating independence and initiative.
Proficiency in TutorCruncher software and Microsoft Excel.
Exceptional written and verbal communication skills in English.
Strong organizational and multitasking abilities.

Attributes:

Hard-working and self-motivated with a proactive approach.
Able to identify tasks and responsibilities independently.
Experience in administrative work and a good level of proficiency in English.

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_23340_JOB

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