Application Review Specialist (Remote/Part-Time/Temporary) - MD Admissions

Scheduled Hours

16

Position Summary

Collaborates with the admissions staff to establish and maintain strategic recruitment practices, and pipelines of prospective students throughout the recruitment process. Focusing on initiating and nurturing prospective student interest in the MD program, through a variety of channels, including in person, phone, online, and on and off campus events, as well as providing counseling on program and school differentiators, attributes and overall selling points of the Gateway Curriculum and institution. This position manages key marketing and communications functions for MD Admissions and in collaboration with leadership develops short and long term communication and marketing strategic plans for the objective allocation of recruitment budgets. This position researches trends/best practices in content consumption, content strategy, and user experience and adapts content for maximum impact to a variety of population segments. Working with the Director of Admissions, Associate Dean for Admissions, and Assistant Dean for Admissions this role ensures the delivery and coordination of information to the prospective student pipeline, including assisting with coordination and execution of events and other items related to recruitment.

Knowledge of admission requirements, learning outcomes of the program, and experience is required. Will be in charge of maintaining accurate data on how applicants are progressing through the recruitment cycle as well as overall reporting trends on a weekly, monthly, and yearly basis. This position is primarily active in the recruitment process, but may have limited involvement in the admission process, including participation in the application and selection process, and occasional travel to recruitment events.

Job Description

Primary Duties & Responsibilities:

• Collaborates in the creation and maintenance of strategic plans and activities to generate interest in and to build a class that meets the objectives of the Gateway Curriculum. Assists in identifying market trends and supports recruitment and admission strategies, collaborates with the WashU Medicine Marketing & Communications team on marketing projects and creative initiatives. Assists the team in creating communications to prospective and admitted students and executing quarterly updates on web, video, and other marketing materials in order to ensure accurate and consistent data is being presented and disseminated appropriately to improve recruitment yield.
• Collaborates with the Office of Diversity, Equity, and Inclusion to build and maintain effective pipeline programs. Maintains effective communication with all prospective students through the management of the prospect module within the Admissions database. Tracks communication to and manages outreach activities with prospective students, monitoring applicant progress through the application process.
• Coordinates with the Office of Diversity Programs on recruitment. Primary roles to include: assists teams in messaging and communication, creates email templates, assists with admission tracking, assists with creating a follow-up plan to nurture connections made during events and tracks applicants through the admissions cycle.
• Develops presentations for virtual, on and off campus marketing purposes and ensures that program presentations are up-to-date with correct information, updated faculty, admission liaison, and alumni profiles when applicable. Collaborates with MD Admissions team on recruiting event planning and places information related to such events on the web when appropriate. Participates in on and off campus admission and recruitment events for prospective students as needed. Develops expertise in the evaluation and use of emerging outreach tools.
• Reports on prospective applicants, including quality control checks to ensure proper follow up with prospects for all events, monthly updates on how prospects are progressing through the cycle and notification to MD Admissions leadership of any meaningful trends.
• Collaborates with the MD Admissions team on end-of-cycle prospect record clean up, program audits, final program data, and withdrawal and orientation surveys.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Adaptability, Confidential Data Handling, Cross-Functional Communications, Customer Relationship Management (CRM) Software, Detail-Oriented, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Oral Communications, Organizational Savvy, Recordkeeping, Teamwork, Working Independently, Written Communication

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Please visit our website at https://hr.wustl.edu/benefits/ to review our benefit eligibility criteria along with any applicable benefits.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.