Offer summary

Qualifications:

Experience with email and calendar management using Google Workspace or Outlook., Strong working knowledge of CRM systems, preferably HubSpot., Excellent written and verbal communication skills in English., Ability to work independently with a high level of attention to detail..

Key responsibilities:

Manage inbox and calendar by organizing emails and scheduling appointments.

Update and maintain lead records in the CRM system and support follow-ups.

Monitor project progress using Monday.com and assist team members with deadlines.

Handle data entry, document formatting, and client communication for updates and reminders.

Job description

Overview

We’re looking for a proactive, detail-oriented, and highly organised Virtual Assistant to support the day-to-day operations of our growing business. This role is ideal for someone who thrives in a dynamic environment, is confident in taking ownership of tasks, and is passionate about helping businesses run smoothly behind the scenes.

Compensation: 720 AUD/month, paid bimonthly
Schedule: 32hrs/week Monday-Thursday 9:00 AM - 5:00 PM (inclusive of 1-hour unpaid lunch break) / Friday 9am-2pm (inclusive of 1-hour unpaid lunch break) Perth Time
Location: Remote

Key Responsibilities

Inbox and calendar management: Organise emails, flag priority items, schedule appointments, and manage calendar bookings.
CRM management (HubSpot): Update and maintain lead records, track interactions, and support follow-ups.
Task and project tracking: Use Monday.com to monitor project progress and help ensure team members are on track with deadlines.
Admin support: Handle data entry, document formatting, and file organisation.
Client communication: Send professional and friendly updates, appointment reminders, and basic follow-ups to leads/clients.
Content coordination: Assist in scheduling and preparing basic social media content and marketing emails.
Process improvement: Proactively look for opportunities to streamline admin and coordination processes.
Basic Invoicing: Use Xero to enter bills and invoices.

Qualifications