Offer summary

Qualifications:

Excellent written and verbal English communication skills., Proven experience with Microsoft Office Suite, particularly PowerPoint., Minimum 2 years of administrative support or relevant customer service experience., Strong organizational abilities and attention to detail..

Key responsibilities:

Manage and craft professional email correspondence on behalf of the executive.

Conduct outreach calls and follow-up communications with key business contacts.

Create and optimize PowerPoint presentations with attention to both visual impact and technical efficiency.

Coordinate calendar management and schedule appointments.

Job description

This is a remote position.

20 hours a week

Mon-Fri 10am - 2pm New York time

Job Description

We’re seeking a detail-oriented Administrative and Outreach Specialist to provide comprehensive support in managing communications, conducting professional outreach, and creating impactful business presentations. This remote position offers the unique opportunity to work with modern tools and technologies while handling diverse administrative responsibilities. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to managing business relationships. You’ll have the freedom to work independently while receiving full support through a professional corporate structure that includes IT support, regular training, and career development opportunities.

Responsibilities

Manage and craft professional email correspondence on behalf of the executive
Conduct outreach calls and follow-up communications with key business contacts
Create and optimize PowerPoint presentations with attention to both visual impact and technical efficiency
Coordinate calendar management and schedule appointments
Handle document organization and file management using modern systems
Utilize AI tools to enhance workflow efficiency and productivity
Take detailed meeting minutes and create follow-up documentation
Process and prioritize incoming communications
Maintain professional relationships with business contacts
Coordinate and schedule business appointments

Requirements

Excellent written and verbal English communication skills
Proven experience with Microsoft Office Suite, particularly PowerPoint
Strong organizational abilities and attention to detail
Professional phone manner and confidence in conducting business calls
Minimum 2 years of administrative support or relevant customer service experience
Self-motivated with ability to work independently
Proficiency with virtual collaboration tools and video conferencing platforms
Comfortable learning and adapting to new technologies and AI tools
Experience in handling confidential information with discretion
Reliable internet connection and quiet home office setup
Ability to work US Eastern Time zone hours
Background in calendar management and scheduling
Strong problem-solving skills and proactive mindset