Offer summary

Qualifications:

Fluent in English and Spanish, both written and verbal., Strong organizational skills and attention to detail., Excellent communication and interpersonal abilities., Experience in legal administrative support or related field is preferred..

Key responsibilities:

Serve as the primary point of contact for client communications in both languages.

Manage incoming calls and email correspondence efficiently.

Draft professional letters and maintain the attorney's calendar.

Handle time-sensitive administrative tasks and manage digital files.

Job description

This is a remote position.

Role Name: Bilingual Legal Secretary/Administrator

Schedule:

40 hours/week, Monday to Friday 9am to 6pm with 1 hour of unpaid break

Client Timezone: Mountain Time (Denver)

Client Overview

Join a dynamic and growing law practice specializing in family law, personal injury, and business litigation. As a valued member of our team, you’ll work directly with the principal attorney in a role that combines client service excellence with essential administrative responsibilities. Our firm is actively expanding its services to the Spanish-speaking community, creating exciting opportunities for growth and impact. We believe in empowering our team members to take ownership of their responsibilities while providing the support needed for success.

Job Description

This is an exciting opportunity to play a pivotal role in a growing law practice where your bilingual skills and administrative expertise will directly impact the firm’s success. As our Legal Secretary/Administrator, you’ll serve as the first point of contact for clients while managing crucial administrative functions that keep our practice running smoothly. This position offers significant growth potential, with opportunities to take on additional responsibilities based on performance and interest. You’ll work remotely while maintaining close collaboration with the principal attorney, handling everything from client communications to office management tasks.

Responsibilities

Serve as the primary point of contact for client communications in both English and Spanish
Manage incoming calls and email correspondence professionally and efficiently
Conduct initial client interviews and screening processes
Draft professional representation letters and correspondence
Maintain and organize the attorney’s calendar, including scheduling appointments and follow-ups
Process client invoicing and manage accounts receivable (for qualified candidates)
Perform client qualification assessments to identify viable cases
Handle time-sensitive administrative tasks and documentation
Coordinate with clients regarding payment arrangements and follow-up
Manage and organize digital files using legal practice management software