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Admin Assistant for a Mental Health Services Company in Australia (Home Based Part Time)

Remote: 
Full Remote
Contract: 
Part time
Work from: 
Australia

Offer summary

Qualifications:

Proficiency in managing client records and scheduling software, preferably Halaxy., Experience with financial management tools, such as Xero, for invoicing and expense tracking., Strong communication skills for handling emails and client inquiries effectively., Familiarity with Microsoft Office for document creation and maintenance..

Key responsibilities:

  • Manage client records and schedule appointments to ensure effective communication.
  • Process insurance claims and handle bulk-billing administration for reimbursements.
  • Oversee social media engagement and maintain an online presence for the company.
  • Provide general administrative support, including file management and assisting the mental health team.

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Virtual Coworker Scaleup https://virtualcoworker.com/
201 - 500 Employees
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Job description

• Managing client records & scheduling via Halaxy, ensuring accurate appointments and streamlined client communication.
• Processing insurance claims and managing bulk-billing administration to ensure smooth reimbursements.
• Handling financial tasks such as invoicing, payments, and expense tracking using Xero.
• Managing emails & communications through Outlook, including responding to inquiries and coordinating appointments.
• Overseeing social media by scheduling posts, engaging with audiences, and maintaining an online presence.
• Creating & maintaining documents using Microsoft Office, including reports, spreadsheets, and presentations.
• Coordinating outreach appointments with schools and not-for-profit organizations, ensuring smooth scheduling.
• Supporting group work & training logistics, including organizing materials and participant coordination.
• General administrative support, such as file management, compliance documentation, and assisting the mental health team as needed.

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

InvoicingMedical Insurance ClaimsSocial Media ManagementBillingAccounting SoftwareDigital File ManagementExpense ReportsFinancial ManagementEmail Management

Other Skills

  • Microsoft Office
  • Microsoft Outlook
  • Scheduling
  • Time Management
  • Teamwork
  • Communication
Are you interested?

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