Offer summary

Qualifications:

Strong written and verbal communication skills with exceptional proofreading/editing ability., Proficiency in ClickUp, Airtable, Google Suite, and Microsoft Office tools., Experience in content creation, marketing, or communications is preferred., Excellent organizational and time management skills, with the ability to work independently in a remote environment..

Key responsibilities:

Manage client and internal email communication and coordinate meetings using ClickUp.

Draft and edit emails, newsletters, and announcements, and create social media posts primarily on LinkedIn.

Assist in writing, editing, and proofreading meeting minutes and support the development of SOPs.

Conduct research to support marketing initiatives and help coordinate event logistics.

Job description

This is a remote position.

Administrative & Communications Specialist

Hours per Week: 40 Hours

Schedule: Monday to Friday, 9AM to 5PM Eastern Time

Overview: We are seeking a proactive, detail-oriented Administrative & Communications Specialist to support our fast-paced, client-focused team. This hybrid role blends administrative support with content creation and communications. You will be instrumental in maintaining smooth business operations, enhancing internal and external communications, and driving marketing initiatives. The ideal candidate is highly organized, an exceptional communicator, tech-savvy, and eager to grow with a dynamic company.

Key Responsibilities:

Administrative Support

Manage client and internal email communication professionally and efficiently
Schedule and coordinate meetings using ClickUp and manage data entry in Airtable
Conduct daily operational checks to ensure meetings and tasks are accurately scheduled
Provide backup support to the Service Coordinator when needed
Assist with resume screening, interview scheduling, and internal onboarding
Maintain confidentiality and accuracy in handling sensitive business information

Content & Communications

Draft and edit emails, newsletters, memos, and announcements with a polished, professional tone
Create, schedule, and manage social media posts (primarily on LinkedIn)
Assist in writing, editing, and proofreading meeting minutes (high priority task)
Support development of SOPs and internal documentation
Contribute to the creation of training materials based on internal processes
Write and maintain website content and blog posts with a focus on clarity and SEO optimization
Draft professional articles and summaries for publication or client use
Conduct research and compile findings to support marketing or strategy initiatives
Help coordinate event sign-ups, calendar planning, and logistics

Requirements

Strong written and verbal communication skills; exceptional proofreading/editing ability
Proficiency with ClickUp, Airtable, Google Suite, and Microsoft Office tools
Experience in content creation, marketing, or communications preferred
Knowledge of SEO and content management best practices is a plus
Excellent organizational and time management skills
Ability to work independently in a remote environment and proactively solve problems
Familiarity with social media platforms (especially LinkedIn)
Discretion and professionalism in handling confidential information
A fast learner with a growth mindset and a strong sense of ownership