Executive Assistant (ZR_22939_JOB)

This is a remote position.

Schedule: Flexible schedule aligned with Australian business hours

Total Weekly Hours: Part-time (20-25 hours per week), with potential to transition to full-time by the end of 2025

1. Manage Complex Communications:

• Monitor and organize high-volume email correspondence
  

• Draft professional emails and business communications
  

• Coordinate with stakeholders and business partners
  

• Handle sensitive and confidential information with discretion
  

2. Calendar and Schedule Management:

• Coordinate complex scheduling across multiple stakeholders
  

• Manage and optimize the executive’s time efficiently
  

• Arrange travel logistics and itineraries
  

• Prevent scheduling conflicts and ensure smooth daily operations
  

3. Document and Presentation Support:

• Enhance and polish professional presentations
  

• Review and format documents for accuracy and visual appeal
  

• Maintain attention to detail in all written materials
  

• Ensure consistency in business documentation
  

4. Financial Administration:

• Process client invoices using established templates
  

• Maintain accurate financial tracking spreadsheets
  

• Update regular financial summaries and reports
  

• Assist with expense management and record-keeping
  

5. Research and Analysis:

• Conduct comprehensive online research for business initiatives
  

• Compile and analyze data from various sources
  

• Create detailed reports and summaries
  

• Support business development through partner research
  

6. Project Support:

• Monitor and track project deadlines
  

• Assist with social media analytics and reporting
  

• Maintain tracking systems and databases
  

• Support business growth initiatives
  

Essential Qualifications:

• Proven experience as an Executive Assistant in a fast-paced environment
  

• Exceptional attention to detail and organizational skills
  

• Strong proficiency in Microsoft Office Suite, especially Excel
  

• Excellent written and verbal communication skills in English
  

• Demonstrated ability to handle confidential information with discretion
  

• Experience in calendar management and scheduling
  

• Proven track record of working independently and taking initiative
  

Technical Requirements:

• Stable high-speed internet connection (minimum 25 Mbps)
  

• Quiet, professional home office setup
  

• Capability to handle voice calls
  

• Located in the Philippines (for time zone alignment)
  

Personal Qualities:

• Self-motivated with strong problem-solving abilities
  

• Confident in suggesting process improvements
  

• Proactive approach to task management
  

• Professional demeanor and excellent interpersonal skills
  

• Ability to adapt to changing priorities
  

• Strong time management and multitasking skills
  

Independent Contractor Perks:

• Permanent work-from-home setup
  

• Immediate hiring
  

• Steady freelance work