Offer summary

Qualifications:

Minimum 2-3 years of professional bookkeeping experience, Advanced proficiency in QuickBooks, with expert-level Excel skills, Strong experience with month-end closing procedures and financial reporting, Excellent written and verbal communication skills in English..

Key responsibilities:

Execute daily bookkeeping operations using QuickBooks Pro and manage accounts payable and receivable processes

Create and process sophisticated monthly invoices and generate comprehensive financial reports

Support the transition from QuickBooks Desktop to QuickBooks Online and handle collections professionally

Assist with administrative tasks and collaborate with the leadership team on process improvement initiatives.

Job description

This is a remote position.

Schedule:

Mondays to Fridays, 9:00 am to 1:00 pm, Virginia, USA, Eastern Time
20 hours per week

Client Overview:

Join a well-established industrial services leader with a 43-year legacy serving Fortune 500 clients in the energy sector. Based near one of the nation’s major international airports, this company maintains state-of-the-art warehouse facilities and has built its reputation on excellence and reliability. With a strong focus on growth and modernization, they offer a dynamic environment where your skills will directly impact operational efficiency and client satisfaction.

Job Description:

This exciting dual role combines professional bookkeeping responsibilities with administrative support for a thriving industrial services organization. You’ll be instrumental in managing financial operations while supporting the company’s digital transformation initiatives. Working directly with leadership and major enterprise clients, you’ll handle sophisticated financial processes including complex Excel-based invoicing, monthly reporting, and system modernization. This position offers the perfect blend of traditional bookkeeping expertise and forward-thinking process improvement, ideal for a detail-oriented professional seeking to make a significant impact in a stable, growing organization.

Responsibilities:

Execute daily bookkeeping operations using QuickBooks Pro, ensuring accurate transaction processing and reconciliation

Manage accounts payable and receivable processes with attention to detail and timeliness

Create and process sophisticated monthly invoices for major enterprise clients using advanced Excel functions

Generate comprehensive monthly financial reports and prepare documentation for external CPAs

Support the potential transition from QuickBooks Desktop to QuickBooks Online

Handle collections and follow up professionally on outstanding payments

Assist with administrative tasks including travel arrangements when needed

Maintain organized financial documentation and records

Collaborate with leadership team on process improvement initiatives

Requirements

Minimum 2-3 years of professional bookkeeping experience

Advanced proficiency in QuickBooks (Desktop version required, Online version a plus)

Expert-level Excel skills, including pivot tables and VLOOKUP functions

Strong experience with month-end closing procedures and financial reporting

Excellent written and verbal communication skills in English

Proven ability to maintain confidentiality and handle sensitive financial information

Detail-oriented mindset with strong organizational capabilities

Experience with financial system transitions preferred

Ability to work US Eastern Time zone hours (9:00 AM - 1:00 PM EST)

Professional demeanor and ability to interact with enterprise-level clients

Self-motivated with excellent time management skills

Benefits

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

ZR_22920_JOB

Required profile