Offer summary

Qualifications:

3+ years of experience supporting senior executives in fast-paced environments., Excellent organizational, communication, and time management skills., Tech-savvy with experience navigating productivity tools and digital workspaces., Strong attention to detail and ability to anticipate needs..

Key responsibilities:

Manage the CEO's calendar and coordinate meetings across time zones.

Serve as the Notion administrator and manage workspace updates.

Coordinate executive communications and support the leadership team with presentations.

Track action items and ensure timely execution of initiatives.

Job description

Job Title: Executive Assistant to CEO
Location: Remote (CST Time Zone)
Salary Range: up to 3500 USD

Work Schedule: Monday - Friday, 7:30 AM to 4:30 PM (CST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a fast-paced, visionary leadership team within a dynamic organization. The company values proactive problem-solving, strong communication, and operational excellence. The team is mission-driven and highly entrepreneurial, with an emphasis on structure, focus, and follow-through.

Position Overview:

This role is a key operational partner to the CEO, helping maintain strategic focus and executional momentum across the company. The Executive Assistant will manage scheduling, coordinate communication, and drive operational execution of key initiatives. The ideal candidate is not only highly organized but also tech-savvy, resourceful, and confident in managing tools and systems that support company operations.

Key Responsibilities:

Manage the CEO's calendar, including scheduling meetings and coordinating across time zones.
Serve as the Notion administrator, manage workspace updates, user permissions, and overall system buildout.
Act as an EOS administrator, support the EOS implementation team, and manage tools like Strety.
Coordinate executive communications and internal/external correspondence.
Support the leadership team with quarterly presentations, board materials, and strategic communication.
Track action items, monitor follow-ups, and ensure timely execution of initiatives.
Handle small, high-impact side projects.
Support onboarding and integration of new hires, including international team members.
Identify opportunities to streamline processes and increase operational efficiency.

Qualifications:

3+ years of experience supporting senior executives in fast-paced environments.
Excellent organizational, communication, and time management skills.
Tech-savvy with experience navigating productivity tools and digital workspaces.
Strong attention to detail, follow-through, and ability to anticipate needs.
High degree of professionalism, discretion, and ownership over outcomes.
Comfortable juggling multiple priorities and working across time zones.

Nice-to-Haves:

Experience working with global or remote teams.
Familiarity with tools such as Google Workspace, Slack, Notion, Asana, and Strety.
Background in operations, project coordination, or executive communication.
Exposure to startup, entrepreneurial, or high-growth environments.

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.

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