Offer summary

Qualifications:

Experience working as a remote contractor for U.S.-based companies., Proven experience in administrative or project coordination roles., Strong written and verbal English communication skills., Background in real estate, home services, or property management coordination..

Key responsibilities:

Schedule vendors for maintenance, repairs, inspections, and other services.

Enter and update project-related data in SmartSuite and ensure accuracy of records.

Assist project managers with day-to-day administrative coordination tasks.

Track and document project timelines and status updates to ensure deadlines are met.

Job description

Company Overview:

Our client is a fast-paced, high-growth home management and renovation company, delivering top-tier service and streamlined processes for our clients. Our remote-first team thrives on collaboration, precision, and execution. We're now looking for a talented individual to join our team as a

Role Overview:
We’re seeking a detail-oriented and highly organized Project Coordinator to join our operations team. This role is ideal for someone based outside the U.S. who is available to work U.S. business hours (Central Time Zone). You will be responsible for scheduling vendors for a variety of home maintenance and renovation projects and for entering and updating information in our CRM and Client Portal platforms. Your work will directly support our Home Managers and ensure that key information is captured, schedules are aligned, and vendor coordination runs smoothly.

Key Responsibilities:

Vendor Scheduling

Schedule vendors for maintenance, repairs, inspections, and other services
Communicate promptly and professionally with vendors via email, phone, and messaging tools
Confirm vendor availability and coordinate appointment times with clients and internal teams

CRM Data Entry & Management

Enter and update project-related data in SmartSuite
Ensure accuracy and completeness of records including work orders, vendor assignments, and client interactions
Maintain up-to-date status reports and logs

Project Coordination Support

Assist project managers with day-to-day administrative coordination tasks
Track and document project timelines and status updates
Help ensure deadlines are met through proactive follow-ups and scheduling oversight

Requirements

Experience working as a remote contractor for U.S.-based companies
Proven experience in administrative or project coordination roles
Strong written and verbal English communication skills
Experience with CRM systems (SmartSuite experience preferred but not required)
Comfortable using tools like Google Drive, Excel, and communication platforms (e.g., Slack, Google Meet)
Exceptional attention to detail and accuracy in data entry
Highly organized, proactive, and able to work independently
Availability to work during U.S. time zones (must overlap with at least 6 hours of U.S. business hours daily)
Background in real estate, home services, or property management coordination

Benefits

Client Relationship : You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
Payments : All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
Vacation Leaves and Holidays : While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard.

Salary : $900-$1100month

Timezone: CST

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