Offer summary

Qualifications:

Prior experience as an Executive Assistant is required., Strong understanding of real estate or rental operations is preferred., Excellent written and verbal communication skills are essential., Highly organized with strong attention to detail and proficiency in office tools..

Key responsibilities:

Generate, send, and follow up on invoices while tracking payments and ensuring accuracy in financial records.

Ensure prompt responses to tenant inquiries and address concerns through effective communication.

Oversee maintenance requests and coordinate with contractors to ensure timely resolution and quality of repairs.

Manage email correspondence, scheduling, and organize digital files for executive leadership.

Job description

This is a remote position.

Schedule:

Part-time (20 hours/week minimum), Flexible Schedule

Client Timezone: UK (London)

Job Title: Executive Assistant – Property & Financial Operations

Location: Remote

Employment Type: Full-Time (or Part-Time depending on availability)

Compensation: Based on experience and hours worked

About the Role:

We are seeking a proactive and detail-oriented Executive Assistant to provide a blend of administrative, financial, and property support. This role combines traditional executive assistant responsibilities with key operational tasks in property management and tenant relations. The ideal candidate is a self-starter with excellent communication skills and experience supporting executives and managing real estate operations.

Key Responsibilities:

Financial Support

Generate, send, and follow up on invoices in a timely manner
Track payments and ensure accuracy in financial records

Tenant Relations (in coordination with estate agent)

Ensure prompt and professional responses to tenant inquiries
Follow up to confirm tenant issues are resolved to satisfaction
Proactively address tenant concerns through effective communication and collaboration with property managers

Property Maintenance (in coordination with estate agent)

Oversee maintenance requests to ensure timely resolution
Liaise with contractors to coordinate and verify the quality of repairs
Track maintenance progress and provide updates to management

Rental Financial Management (in coordination with estate agent)

Support in collecting rent and ensuring payment consistency
Monitor outstanding balances and coordinate follow-up

Executive Administrative Support

Manage email correspondence and scheduling for executive leadership
Prioritize and delegate tasks, track project progress, and share status reports
Organize digital files, internal documents, and promotional materials
Handle miscellaneous administrative duties as directed
Act as the primary liaison between the executive and external vendors, ensuring professional and efficient communication

Requirements

Qualifications:

Prior experience as an Executive Assistant required
Strong understanding of real estate or rental operations (preferred) or Property Management Assistant experience
Excellent written and verbal communication skills
Highly organized with strong attention to detail
Proficient in office tools (Google Workspace, Microsoft Office, project management software)
Ability to work independently and manage multiple priorities
Professional, discreet, and capable of handling sensitive information