Administrative Assistant (ZR_22610_JOB)

Schedule:

Client Overview:

Join a thriving creative agency that’s revolutionizing digital content and social media management for its diverse client portfolio. This boutique studio combines cutting-edge content creation with data-driven social media strategies, delivering exceptional results for their growing client base. With a dynamic Creative Director at the helm and a collaborative team environment, this organization offers unique opportunities for professional growth and development in the digital marketing space.


Job Description:

This is an exciting opportunity to play a crucial role in a growing creative agency’s operations. As a Virtual Administrative Assistant, you’ll be the backbone of our client management and operational efficiency, working directly with the Creative Director to streamline processes and enhance client experience. This position offers the perfect blend of administrative expertise and creative industry exposure, with the potential for expanded responsibilities and growth. You’ll have the autonomy to manage your schedule while handling vital business operations, from client onboarding to performance analytics, making you an essential part of our client success story.


Responsibilities:

Drive Client Success

• Manage comprehensive client onboarding processes

• Create and maintain organized client documentation systems

• Distribute monthly performance reports and analytics

• Process and send client proposals

• Handle monthly client invoicing and billing
  

Operational Excellence

• Develop and maintain efficient filing systems and organizational structures

• Coordinate payments for creative team members and contractors

• Create and manage documentation using advanced spreadsheet systems

• Set up and optimize digital presence tools (Google Business Page, Linktree)
  

Analytics and Reporting

• Compile monthly social media performance statistics

• Analyze post performance metrics across platforms

• Prepare and distribute comprehensive client performance reports

• Create data-driven presentations using existing templates
  

Technical Skills:

• Advanced proficiency in Google Workspace, especially Google Sheets

• Experience with digital business tools (Google Business Suite, Linktree)

• Strong understanding of social media metrics and analytics

• Proficiency in digital file management systems
  

Professional Qualities:

• Exceptional attention to detail and organizational abilities

• Strong written communication skills

• Self-motivated with ability to work independently

• Excellent time management and deadline-oriented mindset
  

Additional Requirements:

• Ability to coordinate with Scottsdale, Arizona time zone

• Flexibility to manage monthly workload with emphasis on end-of-month reporting

• Commitment to 10 hours per week with potential for role expansion

• Previous experience in creative industry preferred but not required
  

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

ZR_22610_JOB