Offer summary

Qualifications:

At least 2 years of experience as an Executive Assistant or in a similar administrative role., Exceptional organizational and time management skills with the ability to prioritize tasks effectively., Strong expertise in Microsoft Office Suite and familiarity with Quickbooks and Home Service CMR systems., Excellent written and verbal communication skills, with a proactive attitude and attention to detail..

Key responsabilities:

Manage complex calendars and coordinate high-stakes meetings and travel plans.

Craft and polish correspondence, reports, and presentations for executives.

Serve as a liaison between executives, internal teams, and external partners to ensure seamless communication.

Take charge of special projects and conduct research to prepare insightful briefings for decision-making.

Job description

Are you an exceptional organizer with a flair for efficiency? VirtueStaff is on the hunt for a dynamic Senior Executive Assistant to elevate our executive support team! In this engaging role, you will be the backbone of our executive operations, providing top-notch administrative support that allows our leaders to shine in their strategic roles. If you're driven, detail-oriented, and ready to make an impact, we want to hear from you!

What You'll Do

Masterfully manage complex calendars, scheduling, and coordinating high-stakes meetings and travel plans
Craft and polish correspondence, reports, and presentations, ensuring each document is compelling and precise
Serve as the go-to liaison between executives, internal teams, and external partners, fostering seamless communication
Take charge of special projects, guiding them from inception to successful completion while aligning with our strategic vision
Conduct in-depth research and prepare insightful briefings to empower our executives' decision-making
Uphold confidentiality and discretion in handling sensitive information, creating a trustful environment
Streamline the executive office's operations by managing supplies, technology, and administrative support staff
Guide and mentor junior administrative team members, nurturing a collaborative atmosphere

Requirements

At least 2 years of experience supporting senior executives as an Executive Assistant or in a similar administrative role
Top-notch organizational and time management skills, with a knack for prioritizing tasks effectively
Exceptional written and verbal communication skills that captivate your audience
Strong expertise in Microsoft Office Suite
Quickbooks
Home Service CMR experience Ex. Service Titan/Housecall Pro
Ability to juggle multiple priorities gracefully under pressure while maintaining impeccable accuracy
Understanding of corporate governance and organizational structures
Proven ability to handle confidential information with the utmost discretion
A proactive attitude and sharp problem-solving skills, along with keen attention to detail
Great interpersonal skills and a collaborative spirit that thrives in a team environment

Benefits