Offer summary

Qualifications:

At least three years of executive administrative experience in a US work environment., Experience with QuickBooks Online software is preferred., Bookkeeping training or education is a plus., Proficient in Microsoft Office Suite..

Key responsabilities:

Handling Accounts Receivable (AR) including client billing review and payment posting.

Managing Accounts Payable (AP) with vendor invoice entry and payment transactions.

Processing payroll and managing payroll reporting accurately.

Organizing and filing documents remotely and handling special projects as required.

Job description

This is a remote position.

Work Schedule: Monday-Friday; 10:00 AM - 2:00 PM Libertyville, IL Time

Training: Flexible within client's business hours

Job Summary:

The ideal candidate should possess a strong and proven background in both an executive administrative assistant role and simple accounting clerk tasks. Experience with QuickBooks Online software is preferred. We are looking for a self-motivated, detail-oriented professional who has the availability to work remotely for 20 hours per week to start. Work times are flexible. The ideal candidate will be available during US daytime work hours to collaborate with others working in the U.S.

The position will handle the following activities as needed. Primary responsibilities include:

Main Responsibilities:

Handling Accounts Receivable (AR), including:

Review of client billing
Posting client payments and adjustments
Collaboration with client billing staff on necessary corrections and changes
Collections activity for past due accounts
Client calls with billing questions

Accounts Payable (AP), including:

Vendor invoice entry
Payment transactions via multiple payment solutions

Payroll, including:

Push of approved pay records to the payroll system
Management of payroll reporting
Benefit payments approval and processing accurately
Advance payments processing and monitoring (Tapcheck)

Administrative/Office Duties

Organizing and filing documents remotely
Handling special projects as required
Maintaining confidential files

Requirements

At least three years of executive admin experience in a US work environment.
Bookkeeping training or education is a plus.
Experience with QuickBooks Online
Proficient in Microsoft Office Suite
Computer equipment and internet access capable of online meeting participation and connectivity to software, servers, and data storage tools.
Strong organizational skills; ability to schedule and accomplish assigned tasks in a timely manner
Three character references