Admin and Bookkeeping Assistant (ZR_22164_JOB)

This is a remote position.

Schedule: Monday to Saturday, flexible between 9:00 AM – 5:00 PM | Atlanta, Georgia (Eastern Time)

Client Overview

Join a rapidly growing medical transportation company dedicated to providing essential mobility services for elderly care facilities. This innovative business delivers crucial transportation solutions that help seniors maintain their independence and access vital care services. As a new and expanding operation, the company is implementing cutting-edge route optimization technology and professional systems to enhance service delivery and operational efficiency.

Job Description

We’re seeking a detail-oriented Admin and Bookkeeping Assistant to be the organizational backbone of our medical transportation service. In this dynamic role, you’ll manage both operational logistics and financial processes using modern software solutions including QuickBooks and specialized route management tools. This position offers the unique opportunity to help shape and improve systems for a growing business while making a meaningful impact in elderly care services. You’ll work directly with the business owner to establish and maintain professional operational processes while ensuring accurate financial tracking and reporting.

Responsibilities

Operations Management:

• Create and maintain daily transportation schedules for multiple vehicles
  
• Track and document client pickup/dropoff details
  
• Monitor driver activities and work hours
  
• Assist with route optimization using specialized transportation software
  
• Maintain organized digital filing systems in Google Drive
  

Financial Management:

• Process and organize vehicle-related expenses including fuel and maintenance
  
• Manage bookkeeping processes in QuickBooks
  
• Track billable services and generate client invoices
  
• Process driver payroll documentation
  
• Create and maintain financial tracking systems
  

Requirements

Essential Skills:

• Proven experience with QuickBooks and basic accounting principles
  
• Strong proficiency in Excel/Google Sheets
  
• Excellent organizational and documentation skills
  
• Advanced English communication abilities
  
• Experience with Google Workspace (especially Google Drive)
  

Technical Requirements:

• Reliable internet connection
  
• Comfortable learning new software systems
  
• Experience with digital file management
  
• Basic scheduling and logistics knowledge
  

Personal Qualities:

• Strong attention to detail
  
• Ability to work independently
  
• Professional communication style
  
• Proactive problem-solving approach
  
• Commitment to accuracy in data entry and financial records
  

Benefits

Independent Contractor Perks

• Permanent work-from-home
  
• Immediate hiring
  
• Steady freelance job