Finance Assistant (ZR_22143_JOB)

This is a remote position.

Role Name: Finance Assistant 

Schedule:

• 20 hours per week
  
• Monday to Friday, Flexible during business hours
  
• Client Timezone: Australian business hours (Melbourne)
  

Client Overview

Join a cutting-edge construction technology company that’s revolutionizing the industry with innovative facial recognition readers and badge solutions. This rapidly growing business operates internationally, with a presence in the US, UK, and Europe. As they expand their global footprint, they’re seeking a detail-oriented bookkeeper to help manage their complex financial landscape and support their continued growth.

Job Description

As a Bookkeeper for this dynamic construction technology firm, you’ll play a crucial role in maintaining financial accuracy across multiple international entities. You’ll be at the forefront of managing state-of-the-art accounting systems, handling diverse financial tasks from invoicing cutting-edge hardware to reconciling transactions across borders. This position offers a unique opportunity to gain invaluable experience in international finance within the exciting realm of construction technology. You’ll work remotely, enjoying a flexible schedule while collaborating with a global team and contributing to the company’s expansion in the US, UK, and European markets.

Responsibilities

• Manage and maintain accurate financial records using Xero for multiple entities across the US, UK, and Europe (but main preference is US).
  
• Process invoices for innovative hardware sales and ongoing project services, ensuring timely and accurate billing
  
• Handle complex quarterly billing cycles, including reconciliations and reporting
  
• Handle highly sensitive data and log ins.
  
• Prepare and submit US state activity statements and lodgments, ensuring compliance with various state regulations
  
• Assist with payroll-related tasks, working with ADP to ensure smooth processing for the growing team
  
• Reconcile transactions across international entities, maintaining a clear financial picture of the global operation
  
• Generate financial reports to support strategic decision-making and business growth
  
• Perform general administrative duties to support the finance function and maximize efficiency
  

Requirements

• Proven experience in US bookkeeping, with a strong preference for technology or construction sector background
  
• Expert-level proficiency in Xero accounting software
  
• Experience in handling highly sensitive data is a must.
  
• Strong knowledge of GDPR (General Data Protection Regulation) and other relevant data privacy laws.
  
• Familiarity with common cybersecurity attacks and best practices.
  
• In-depth knowledge of US state tax requirements and lodgement processes
  
• Exceptional attention to detail and ability to manage multiple tasks in a fast-paced environment
  
• Outstanding communication skills in English, with the ability to explain complex financial concepts clearly
  
• Self-motivated with the ability to work independently in a remote setting
  
• Flexibility to align with Australian business hours (early morning Philippines time)
  
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
  
• Familiarity with international accounting practices and multi-currency transactions is a plus
  
• Ability to adapt quickly to new technologies and accounting systems
  
• Strong problem-solving skills and proactive approach to financial management