Offer summary

Qualifications:

Proven experience as an Executive Assistant to C-level executives, preferably in a virtual setting., Strong proficiency in email management and calendar optimization tools., Excellent written and verbal communication skills in English., Familiarity with AI-assisted productivity tools and a proactive approach to challenges..

Key responsabilities:

Manage high-volume inbox with daily check-ins and handle complete calendar management.

Draft and send emails in the CEO’s voice and implement time-saving strategies.

Act as a gatekeeper, coordinating complex scheduling with multiple stakeholders.

Assist in streamlining business processes and workflows to enhance operational efficiency.

Job description

This is a remote position.

Job Description: Virtual Executive Assistant

Work schedule: Monday - Friday, 9am-6pm or 8am-5pm New York Time, depending on the day

Scope

40 hours per day, Monday to Friday
Virtual role with potential for global candidates (preference for Philippines-based applicants)
Direct report to the CEO, supporting all aspects of their professional responsibilities
Potential interaction with various departments and external stakeholders
Opportunity to contribute to high-level business operations and decision-making processes

Responsibilities

Manage high-volume inbox with daily morning and evening check-ins
Handle complete calendar management, including personal appointments
Draft and send emails maintaining the CEO’s voice and tone
Implement time-saving strategies based on concepts from “Buy Back Your Time” by Dan Martell
Utilize AI and modern productivity tools to enhance support capabilities
Think outside the box to anticipate and meet the CEO’s needs
Act as a gatekeeper, managing access to the CEO’s time and attention
Coordinate complex scheduling with multiple stakeholders
Assist in streamlining business processes and workflows

Requirements

Proven experience as an Executive Assistant to C-level executives, preferably in a virtual setting
Strong proficiency in email management and calendar optimization tools
Excellent written and verbal communication skills
Ability to work autonomously with minimal supervision
Familiarity with AI-assisted productivity tools and willingness to learn new technologies
Knowledge of best practices in executive support and time management
Ability to maintain confidentiality and exercise discretion
Strong problem-solving skills and proactive approach to challenges
Flexibility to adapt to changing priorities and a fast-paced environment
Proficiency in English, both written and spoken