Offer summary

Qualifications:

At least 3 years of executive secretarial or related experience in fast-paced environments., Strong prioritization and time management skills with attention to detail., Excellent verbal and interpersonal communication skills., Ability to manage complex tasks and meet deadlines..

Key responsabilities:

Provide comprehensive administrative support including scheduling and meeting coordination.

Manage travel logistics and expense tracking for the team.

Ensure timely submission of monthly reports and maintain personnel records biweekly.

Assist with onboarding schedules for new hires and provide general administrative assistance.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor

Work Schedule: Monday to Friday, 9:00 am to 6:00 pm Singapore Time with 1 hour unpaid break, 40 hours a week.

Responsibilities:

Provide a full range of administrative support to the team including:

• Scheduling & Meeting Coordination:

Coordinate scheduling and arrange appointments, meetings, conference calls, and

virtual meetings, including taking minutes, call logs, and video recordings.

• Travel & Expense Management:

Arrange and manage travel logistics, including the preparation, submission, and

tracking of billing, expenses, and claims.

• Monthly Report Management:

Chase for the timely submission of monthly reports and ensure the report list is up

to date.

• Biweekly Personnel Updates:

Update and maintain records of key personnel’s directorships and shareholdings on

a biweekly basis.

• Ad-hoc Administrative Support:

Provide general administrative assistance, including data entry, document

management, and other tasks as assigned.

• Onboarding Schedule Preparation:

Assist in preparing and managing the onboarding schedule for newcomers, ensuring

new hires are integrated smoothly into the organization.

Requirements

• At least 3 years of executive secretarial or related experience, preferably in fast-

paced environments such as financial services, legal, start-ups, or similar work environments.

• You also need to be discerning, discreet and professional.

• Good sense of work prioritization/time management skills and attention to

detail.

• Demonstrated ability to manage complex tasks and prioritize competing

demands to meet deadlines.

• Excellent verbal and interpersonal skills.

Benefits

Independent Contractor Perks:

May qualify for a Premium Executive Assistant Certification, which could lead to a pay increase.
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20500_JOB

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