Payroll Coordinator

Payroll Coordinator
Full Time (40 hours / week)
Remote Across USA

Job Summary:
The Payroll Coordinator will be responsible for all activities related to the preparation and settlement of the company's semi-monthly payroll. They will ensure accurate and timely processing of payroll for all employees and contractors across 4 continents. The ideal candidate will have a strong understanding of both US and global payroll administration, as well as some experience with accounting responsibilities. A strong preference will be given to candidates who are also fluent in Spanish and/or French.

This position is 100% remote from anywhere in the US, but must work Eastern Time zone hours. The Payroll Coordinator will report to the Global HR Operations Manager.

Key Responsibilities

Payroll Administration:

• Ensure seamless processing of semi-monthly payroll for all employees and contractors, ensuring earnings, withholding, deductions, expense reimbursements, and all other items associated with pay are calculated accurately and implemented properly.

• Maintain and update payroll records, including timesheets, tax information, and direct deposit details.

• Address and resolve payroll discrepancies in a timely manner.

• Prepare payroll reports for management, including payroll summaries, tax filings, and wage reports.

• Ensure compliance with country specific payroll regulations.

• Assist with onboarding new employees and contractors.

• Maintain and update employee records, ensuring data accuracy and confidentiality.

• Communicate with clients as needed to answer questions.

Accounting:

• Ensure accurate financial reporting related to payroll, such as payroll audits.

• Collaborate with the finance team as needed to ensure invoices are processed and payments are made on time.

• Input financial data into accounting software and spreadsheets.

Employee Support:

• Serve as the point of contact for employees regarding payroll inquiries.

• Support employees in understanding their paychecks, benefits, and company policies.

• Occasionally assist employee benefits administration, including enrollment and changes.

Qualifications:

• Education: Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred. Equivalent experience will be considered.

• Experience:

• Minimum of 2 years of experience with both US and global payroll administration required (experience in South America and Europe a big plus).

• Experience with accounting such as AP/AR strongly preferred.

• Skills:

• High level of proficiency with payroll software and HRIS systems.

• Experience with accounting software such as Quickbooks.

• Strong knowledge of payroll regulations and HR best practices for US and global payroll.

• High level of proficiency in MS Office, particularly Excel and Word.

• Excellent organizational and multitasking abilities.

• High attention to detail and accuracy.

• Strong communication and interpersonal skills.

• Ability to maintain confidentiality and handle sensitive information.

• Problem-solving skills and the ability to work both independently and as part of a team.

• Fluency in Spanish and/or French highly preferred.