Job description

Why this role exists

At Mahway (www.mahway.com), we’re all about building and launching innovative tech startups across a range of industries. While we’re not hiring just yet, we’re on the lookout for amazing virtual assistants to join our talent pool and support our future founders, CEOs, and investors. From travel planning to email management and everything in between, these VAs are the secret sauce that keeps things running smoothly. By connecting with top-notch candidates now, we’re setting the stage for seamless success in our upcoming ventures!

Required

At least 3+ years of experience supporting executives
Ability to work on a North American time zone schedule (PT or ET).
Strong internet connection and dedicated workspace
Excellent written English
Experience working across multiple timezones, juggling several calendars, as well as planning and booking international travel

Outcomes

These are just some of the outcomes + tasks you may work on in this role:

Scheduling between multiple stakeholders across multiple timezones
Booking and managing complex travel
- Adding trips to the calendar
- Checking into the flights or other transport beforehand and monitoring travel in case something is delayed to communicate with your Manager
Manage and handle recurring tasks
Research and curation of knowledge using Notion
Organizing digital ‘paperwork’ using Notion, G-Drive, or another CRM

Skills

You are technically savvy and digitally native
You are an expert using modern collaboration tools (Notion, Google Workspace, Docsend)
You can manage a team on Upwork, or elsewhere, to fill gaps in the organization (examples would be: design, digital marketing, technical writing, etc.)
You are familiar with AI and using automation procedures in the workplace
You have created filing systems and task management systems in the past
You are a strong researcher

Traits