Job Title: Payroll Specialist
Job Description
We are seeking a detail-oriented Payroll and Accounting Specialist to join our finance team. This role will primarily focus on managing payroll processes while also supporting general accounting functions. The ideal candidate will have a strong background in payroll management, experience with ADP, experience in a multi-state environment, and familiarity with benefits and leave of absence (LOA) regulations.
Hard Skills
- Process semi-monthly payroll using ADP, ensuring accuracy and compliance with applicable laws and regulations.
- Process payroll information related to stock-based compensation to ensure earnings and tax information is accurately reported to taxing jurisdictions.
- Manage payroll-related workstreams, including salary adjustments, bonuses, and deductions.
- Work with ADP and the legal department to ensure that proper state registrations occur for employees hired in new states.
- Record payroll journal entries in NetSuite, ensuring proper documentation and reporting.
- Perform general ledger account reconciliations for payroll-related items, such as accrued bonuses, vacation pay, and other payroll liabilities.
- Collaborate with HR to manage leave of absence (LOA) processes, ensuring accurate payroll adjustments and compliance with policies.
- Assist in the preparation of payroll reports for management and auditors.
- Respond to employee inquiries regarding payroll, benefits, and deductions in a timely and professional manner.
- Stay updated on payroll legislation and best practices to ensure compliance.
- Meet with new employees to introduce them to payroll processes.
- Coordinate onboarding new vendors by creating vendor records in NetSuite, managing vendor intake forms, and W-9s to obtain information from vendors.
Soft Skills
- Detail-oriented
- Strong communication skills
- Proactive in staying updated with payroll legislation
- Ability to collaborate with HR and other departments
- Professionalism in handling employee inquiries
Job Type
This is a Contract-to-Hire position with a duration of 6 Month(s).
Work Environment
Someone comfortable in a sub-starter environment, work and collaborate. Does not like to micromanage, but regular check-ins and clear expectations. Accounting team is mainly remote. OT is not expected unless payroll goes long. Typical 8am-5pm.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
